Job Overview
Job Overview
Thank you for your interest in this important post. Stantonbury School has undergone a rapid transformation since it joined Tove Learning Trust in September 2021 and we are at a crucial and exciting time in our development. The predecessor school was judged as inadequate with serious weaknesses in 2021 and in a little over two years we have developed a strong collaborative culture and effective practices that have been recognised positively by Ofsted when they inspected the school in January 2024. We are in a really strong position to continue our improvement journey and we are looking for talented and committed people like you to join us.
Working in any school is always a rewarding experience but by joining the team at Stantonbury School you are going to make a genuine difference to the lives of our students and to help in growing a stronger sense of pride in our school and community. So many staff at Stantonbury make a long term commitment to the school because they love working with our amazing students and enjoy forming strong bonds with colleagues as they grow professionally together.
We are proud of our broad and ambitious curriculum and we invest heavily in staff training and development to ensure that our practice in and out of the classroom is strong so we help our students to reach their aspirations and become effective citizens. We provide lots of support for our staff team to help them perform this essential job through an effective induction programme for new team members and bespoke ongoing CPD. Supporting staff wellbeing is a priority and we make every effort to ensure that we manage workload as well as possible and to recognise when support might be needed. Being part of Tove Learning Trust is very important to us and Stantonbury School is well supported by the highly effective central team. One of the strongest features of being part of the Tove family of schools is that each school is encouraged to be autonomous - in recognition that each school community is unique and therefore a centrally prescribed model will not work. We like being autonomous but we also benefit greatly from working collaboratively with other Trust schools, in receiving specific expert support and advice from the school improvement team and in a wide range of back office functions. The school is also supported by the Trust executive team and an experienced Executive Principal
There are some tangible benefits of working at Stantonbury School too.
* an onsite leisure centre, pool and gym where we can offer staff highly reduced membership rates
* an employee rewards scheme with a range of discounts in a wide range of stores
* access to a comprehensive employee assistance programme including access to individual advice and counselling
* free parking!
But most importantly we have a diverse student and staff community which makes working at Stantonbury School an enriching experience where everyone is valued and welcome - we hope you will want to join us too.
The specific details of this job role are described in the job description and the requirements we need from you are listed in the person specification. In your application you should show how you meet the person specification and outline how you would contribute to the Stantonbury team.
We welcome informal pre application visits - there is nothing better than seeing the school in action. If you can't make a visit then a phone conversation is a great alternative.
We look forward to hearing from you.
Job Context
Stantonbury School is looking to appoint an experienced exams officer. This role will be responsible for the overall management, administration, organisation and smooth running of internal and external public examinations and the use of assessment data. As part of the data and exams team, the post holder provides a support service to all students and staff with exam related issues and undertakes data tasks as requested.
Key Responsibilities
* To manage all administrative tasks and processes associated with the preparation and undertaking of all external exams including all statutory requirements.
* To manage all the admin & processes for running and assessing all internal exam arrangements and any other formal or informal testing.
* To interview, train & supervise a team of exam invigilators to ensure appropriate numbers are able to be deployed during the session.
* Other exam and data related duties
Job Description
External Examinations
* Accurate input of all exam entries provided by the teaching staff on to the current school MIS system, including checking pupil identity numbers and syllabus details from faculties.
* Receive documentation from the exam board and check entries are correct and agreed by both students and staff.
* Raise queries with relevant parties over student entries or non-entries and entry levels
* Communicate with students, staff and parents as appropriate and ensure that they are appropriately informed regarding student public examination entries and any subsequent complaints or queries.
* Check all exam papers on delivery and arrange secure storage.
* Preparation of overall and individual timetables arranging supervision and timetable variations for students with exam clashes.
* Maintain adequate supplies of examination stationery and order more when required.
* Responsible for the daily running of public examinations including practicalities and to liaise with the Site Manager regarding the set-up of furniture in examination rooms.
* Ensure rooming/venues for examinations meet regulations and are appropriate.
* Ensure that key exam policies are reviewed and revised where necessary in readiness for inspection each year
* Produce and distribute to relevant staff, examination timetables and seating plans from the school MIS.
* Responsible for overseeing the access arrangements, in conjunction with the Director of Inclusive Learning, and to ensure regulatory compliance by ensuring that systems and structures are in place for students to receive the appropriate entitlement to SEN support in examinations and assessed work
* Brief students and staff on examinations conduct, procedures, rules and regulations and to ensure high standards of compliance
* Check DfES statistics and examination results information before publication
* Ensure that all examinations and assessed work are carried out in line with Examination Body Regulations
* Provide information to the Examination Bodies
* Administer systems to collect and forward pupil entries and other data to the Examination Bodies
* Ensure that students are briefed fully regarding Examination Body requirements and regarding examination entries
* Receive, register, store and distribute examination papers in line with security measures laid down by the JCQ
* Organise for the collection, storage and dispatch of papers, coursework and other forms of assessment for marking in line with security measures laid down by the Examination Bodies
* Responsible for the checking of examination certificates and distribution thereof
* Deal with and organise resit examinations with students and charge the relevant fee
* Ensure the billing of examination entry fees from absentees and arrange for remarks and reports and deal with queries about exam results
* With instances of malpractice, ensure the correct procedures are followed and appropriate organisations and staff informed
* Organise the issue of results and certificates to students
* Organise the dissemination of results information to staff
* Internal Exams and Assessments
* Manage the processes and arrangements for all internal exams (as for external) including Year 7 CAT tests, internal mock exams or progress point tests.
* Exam Invigilators
* Organise the team of exam invigilators including all aspects of their performance, training, timesheets and workflow.
* Participate in the interviewing and selection of new invigilators as required.
Other
* Assist the Assistant Head with the Timetable curriculum set up - new groupings, classes for each student years 7-13
* Support the Data Manager to administer CATS/PASS/Literacy Online and multiple 3rd party software, extract data and present in GO
* Any other task as requested by SLT that is commensurate with the role and the paygrade.
The role is 37 hours per week / 41 weeks per year.
Candidates may be interviewed prior to the deadline
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