Job overview
Epsom & St Helier have an exciting opportunity for a Band 4 Medical Workforce Officer to join our friendly and supportive Medical Workforce team on a permanent basis, based at our Epsom Gateway office.
The position would be suited to an individual who is well organised, customer service orientated and looking to expand their experience within Medical Workforce.
Previous experience of using the TRAC recruitment system would be advantageous, as would previous NHS recruitment experience.
Please note that this vacancy will close earlier than advertised if the required number of applications are received.
Main duties of the job
The Medical Workforce Officer will be responsible for providing a high quality medical recruitment service within the Trust, working closely with managers, clinical leadership and all grades of doctors.
In particular, the successful post holder will be expected to:
1. Participate in the end to end recruitment process for all medical staff including advertisement, shortlisting, setting up interviews, issuing offer letters and ensuring pre-employment checks are completed in line with NHS Employment Check Standards
2. Coordinate and organise the process of junior doctor rotations throughout the year
Please see the job description for further details. Please ensure you evidence your experience and skills in your application, based on the person specification within the job description.
Working for our organisation
Thank you for showing an interest in working with us at Epsom and St Helier – a family of more than 7,000 colleagues.
We are truly an integrated health and care Trust. In simple terms, that means that as well as the services we provide at our acute care hospitals (Epsom in Surrey and St Helier nearby in south west London) we work with local GPs, mental health services, community providers and local authorities, with the joint aim of preventing local people from becoming unwell, and when they do, that they receive the right care, in the right place, with the right support.
Detailed job description and main responsibilities
3. To provide a customer focused recruitment service to Managers, candidates and staff within the Trust.
4. To ensure compliance with the Trust’s recruitment policy and procedures, by working with managers to ensure that all relevant recruitment documentation is accurately completed and to agreed recruitment standards.
5. Maintains an up to date knowledge of the Trust’s Recruitment Policy and Recruitment Process and NHS medical terms and conditions for medical and dental staff.
6. To ensure that recruiting managers and candidates are kept fully informed throughout the recruitment process.
7. To participate in the end to end recruitment and selection process for all medical staffing Trust posts, using ESR, TRAC and NHS Jobs. This includes fixed term and permanent vacancies, consultants, junior doctors’ rotations and honorary contract staff.
8. To ensure that the job description, person specification and advert are accurate and have been drawn up in line with Trust policy and employment legislation.
9. To issue conditional offer letters within the set timeline.
10. To ensure all pre-employment checks (references, occupational health, verification of identity and right to work, criminal records, language competency, revalidation, professional registration and qualifications) are carried out in line with Trust policy and procedures and NHS Employment Check Standards.
11. To provide guidance on salary confirmation in accordance with Medical and Dental pay scale and terms and conditions of service
12. Process Certificates of Sponsorship as required under UKBA Guidelines.
13. To produce an electronic personal file for all successful applicants, ensuring that all relevant recruitment documentation is recorded and included.
14. To prepare contract of employment.
Person specification
Qualifications
Essential criteria
15. General education to degree level or equivalent combination of diploma level education (HND/NVQ4/CPP), short courses and experience
16. Working towards CIPD or equivalent experience
Desirable criteria
17. CIPD Qualified
Experience
Essential criteria
18. Experience in Medical Recruitment within the NHS
19. Substantial experience of using TRAC and other recruitment related systems
20. Experience of working in a busy role
21. Understanding of recruitment and selection processes in line with best practice
22. Experience of dealing with confidential issues
23. Experience of providing excellent customer service delivery to internal and external customers
24. Knowledge of the 2016 Junior Doctors’ contract and the terms and conditions, 2003 Consultant Terms and conditions, SAS Terms and conditions and other medical relevant terms and conditions
Desirable criteria
25. Knowledge of current NHS terms and conditions
26. Knowledge and understanding of key issues within the NHS and/or other public sector organisations
Skills
Essential criteria
27. Knowledge of NHS Employment Check standards
28. Excellent communication and organisational skills
29. Knowledge of TRAC, ESR and NHS job applications
30. Good IT skills in the use of Microsoft Office, especially Word, Excel and PowerPoint
31. Ability to multi- task and work in a busy, pressurised environment
32. Ability to work on own initiative
33. Attention to details
Your application: Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.
References: You will be required to provide 3 years of employment/educational history. We do not accept references from personal email addresses such as Hotmail, Gmail etc. therefore please ensure you are providing professional working email addresses within your application form. If you are unable to provide professional email addresses and are invited to an interview, please ensure you advise the interviewers of this - otherwise, this may delay your pre-employment checks.
Closing date: In order to streamline recruitment within our Trust, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Shortlisting: You will only be contacted via e-mail/SMS by the SWL Recruitment Hub if you are successfully shortlisted for this post. Please ensure that you check your Trac registered e-mail regularly.
DBS: We are committed to safeguarding children and adults who are at risk of abuse. As such, if this post will have access to children or vulnerable adults, you will be required to undertake an Enhanced Disclosure and Barring Service check. However, all employees have a responsibility for safeguarding children and vulnerable adults in the course of their duties and for ensuring that they are aware of the specific duties relating to their role.
______________________________________________________ Disability Advice Line: SWL Recruitment Hub is committed to promoting equity and equal opportunities for individuals with disabilities. We believe that greater diversity and inclusion will lead to an even more positive impact on the people we serve. For support with job opportunities and reasonable adjustments contact our Confidential Disability Advice Line at: Telephone: 02082963786 Text: 07501066267 Email: @. Our confidential answering service is available after 5pm. ______________________________________________________
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
NameAncy SkariahJob titleMedical Staffing ManagerEmail addressa.Additional information
Ruby Ukoko -