Job details
Accounts Payable (AP) Administrator
Location: Central Support Office – Billericay / Essex. (Hybrid)
Hours: Full Time, 37.5 hours per week
Contract: Permanent
Salary: Competitive + Great benefits.
Be part of something exceptional at Hallmark Luxury Care Homes.
The Accounts Payable Administrator is responsible for ensuring all purchase ledger activities are completed accurately, efficiently, and in compliance with Hallmark Care Homes' policies and procedures. The role supports the organisation’s vision of being recognised as the leading provider of high-quality, relationship-centred care for all residents.
What You'll Be Doing:
1. Accurate and timely entry of legitimate approved supplier invoices and credit notes into the accounting system;
2. Ensure that monthly payment runs and other ad-hoc payments including supplier payments, resident refunds and agency payments are accurate and managed appropriately.
3. Reconciliation and allocation of Direct Debits to supplier invoices, Supplier statements to aged creditors.
4. Handle and resolve day to day supplier invoice queries; - Liaise regularly with the Homes.
5. Minimise aged creditors by ensuring that invoices are processed and paid and payments allocated timely and ensure any credit balances or refunds are chased.
6. Generate reports on aged creditors and attend regular review meetings with the Accounts Payable Manager / Group Finance Controller.
7. Liaise with Home Managers and Administrators to chase PO approvals if necessary and resolve any queries
8. Provide cross-departmental support within the Finance team, including assistance during the year-end audit.
9. Assist the Group Finance Controller with ad-hoc projects to support business development initiatives.
10. Cover/support other team members during annual leave/absence
11. Ensure the security and confidentiality of all information related to residents and staff.
12. Maintain compliance with Hallmark’s policies, procedures, and regulatory frameworks.
What we are looking for in you !
13. Must have previous experience of working in an Accounts Payable role.
14. Some previous experienced of SAGE payroll system would be desirable.
15. Someone who is a team player to work in a small and friendly team in a collaborative way.
16. The ability to communicate over the phone, on email and face to face in a positive way to build ongoing relationships.
Why Join Hallmark?
We believe in putting our people first. You’ll be joining a team that is passionate, professional and proud of what they do. We are committed to supporting you in your personal and professional development.
Benefits & Perks Include:
17. Competitive salary
18. Hallmark Rewards – access to discounts, cashback and wellbeing resources
19. Life Assurance
20. Pension Scheme
21. Optional Health Cash Plan
22. 25 days annual leave + bank holidays
23. Buy and Sell annual leave options (*up to 5 days)
24. Industry-leading training and development opportunities
25. Supportive team environment with a values-led culture
26. A workplace that truly cares and champions your growth
Equal Opportunities Statement:
Hallmark Care Homes is proud to be an equal opportunities employer. We welcome applications from all suitably qualified individuals regardless of age, disability, gender identity, marital or civil status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We are also happy to discuss reasonable adjustments that may support you throughout the recruitment process.