Job Description
HR and Facilities Assistant
Ipswich and office based
Full time Monday to Friday
The Role
In this position, you will provide vital administrative and operational support to the HR team, as well as the wider Senior Management Team. Your responsibilities will span HR administration, facilities coordination, health & safety, and executive support.
Key Responsibilities
HR Administration
* Maintain and update the HR information system, including producing reports and assisting with general system administration.
* Support recruitment and onboarding activities, such as scheduling interviews and assisting hiring managers.
* Request and record right-to-work documentation.
* Prepare offer letters and employment contracts as required.
* Conduct new starter inductions.
* Process payroll changes and updates.
* Manage employee benefits, including adding new starters to schemes and coordinating reward and recognition processes.
* Assist with career fairs, talent engagement events, and supporting work experience placements.
Facilities, Health & Safety, and Wellbeing
* Assist in ensuring a safe working environment by conducting and recording routine checks, such as fire alarm tests, and helping implement recommendations from H&S audits.
* Support the smooth running of the office by liaising with suppliers and coordinating maintenance or service requests.
* Contribute to wellbeing initiatives by sharing internal updates, shoutouts, and HR system communications.
Executive Support
* Provide ad-hoc assistance to senior management, both in and out of the office.
* Manage diaries, organise meetings, arrange travel and accommodation, and support with confidential tasks.
What We’re Looking For
Essential qualities and experience:
* Professional, confident, and adaptable, with the ability to work effectively in a fast-changing environment.
* Self-motivated, proactive, and able to collaborate well across departments.
* Strong written and verbal communication skills.
* Excellent organisational and administrative abilities, with sharp attention to detail.
* Competent user of Microsoft Word, Outlook, and Excel.
* Able to handle sensitive information with absolute confidentiality.
* Experience managing multiple tasks, priorities, and projects simultaneously.
* Skilled at maintaining a balance of professionalism and empathy.
* Background in HR administration, office management, or executive support.
Desirable:
* Knowledge or qualifications related to health & safety within an office environment.
What Is In It For You
* Competitive salary and annual pay reviews.
* Company pension scheme.
* Generous holiday allowance, with the option to buy or sell days.
* Private healthcare (with family cover options) and death-in-service benefits.
* Access to discounts across high-street and online retailers.
* Training, development opportunities, and support with professional qualifications.
* Regular team socials and annual company events.
If you are interested in this role, please apply with your up-to-date CV.