Executive Assistant
Full-time, Permanent
Inchinnan, Onsite with flexibility
Please note that this role requires security checks.
The Role:
The Executive Assistant will provide vital support to the Head of Defence Division—part of the James Fisher Executive Committee—enabling them to focus on strategic leadership across the organisation. Acting as a trusted strategic partner to the Senior Leadership Team, you will enhance their efficiency and impact by keeping priorities on track and proactively removing administrative pressures before they arise.
Based in Inchinnan, you will work closely with the UK Senior Leadership Team while operating at the heart of the Defence Division, and you will also play an important role within the wider Group Executive Assistant Team.
What you’ll be doing:
Manage multiple SLT calendars and global travel, co‑ordinating schedules, logistics and documentation to ensure seamless time and travel management.
Co‑ordinate meetings end‑to‑end—agendas, presentations, minutes and actions—attending when needed to capture next steps, track progress and ensure SLT accountability to the Head of Defence Division.
Develop efficient methods to gather and share data, reporting and tracking activities. Co-ordinating the collation of reporting data to and by the SLT.
Support communications and engagement activities on behalf of the SLT, liaising with Marketing and Communications when required.
Provide a welcoming presence to external visitors.
Managing confidential or sensitive assignments on behalf of leaders, in particular the Head of Defence Division, Head of HR and Legal Counsel.
Collate and ensure timely submission of expenses for SLT team members.Raising POs on their behalf and processing invoices.
What we’re looking for:
Demonstrates advanced proficiency across Microsoft 365 (Outlook, Teams, Excel, Visio, SharePoint, PowerPoint) with strong IT capability and the ability to work confidently across multiple business systems.
Excellent written and verbal communication skills.
Excellent attention to detail and accuracy.
Experienced in international travel co-ordination.
Strong organisational skills, prioritising appropriately and able to support concurrent activities effectively.
Maintain judgement and professionalism in all interactions, acting professionally as a representative on behalf the Senior Leadership Team.
Capable of building collaborative relationships based on trust, reliability and integrity.
Capable of working within a team and independently.
Handling highly sensitive information with absolute discretion.Why join us?
Early finish on Fridays
Competitive salary and benefits package aligned with experience (Private Medical Insurance, Life Assurance, Cycle to work scheme, Company Pension, etc.)
Clear pathways for career development and organisational visibility
Inclusive and supportive culture that values individual contributions
Meaningful work with impact across safety, innovation, and global operationsAbout Us:
James Fisher is a global engineering services company operating across Energy, Defence, and Maritime Transport. With a strong heritage in maritime operations, we now deliver innovative solutions in challenging environments. Our One James Fisher strategy is focused on building a unified, sustainable business within the Blue Economy, driving progress through technology, expertise, and collaboration.
Visit our website at: Home | James Fisher and Sons plc
For more information about our values and behaviours, follow the link: About us | James Fisher and Sons plc
James Fisher Defence (JFD), part of the James Fisher Group, is a global leader in underwater capability, delivering cutting-edge diving, submarine rescue, and hyperbaric solutions to both commercial and defence markets. Operating worldwide, JFD is the foremost provider of submarine rescue services and a trusted name in submarine escape training. We’re also at the forefront of hyperbaric rescue innovation and a leading supplier of advanced diving equipment and saturation systems across the industry. Explore more about JFD
If this sounds like the ideal next step in your career, then click ‘apply’ now!
Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.
James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce