Please note that this is a temporary internship role starting from June 2025 and ending in October 2025. Applicants will need to be able to commute to our office in Hayes 4 days a week. The role includes general administration for company events including regional roadshows, seminar and large scale trade exhibitions from start through to completion This person will be reporting to Marketing Events & Communications Executive and work alongside the Marketing Executive and rest of Design & Digital team to communicate with event organizers, Hikvision attendees, finance department, and the Marketing team to implement events. Key Responsibilities: Coordinating and sharing pre-event marketing materials Liaising with finance department to ensure supplier invoices are paid Helping share communications between the marketing department, other Hikvision staff and key external suppliers using email forms and Microsoft Outlook invitations. Managing staff hotel requests via a spreadsheet and booking group hotel rooms Liaising with Event Organizations: requesting staff passes, scanners, catering, meeting/store rooms. As well as supplying documents like insurance and certificates. Checking staff are prepared with dates/times/places, presentations, giveaways etc Check suppliers have dates/times/places, applied for passes and access to deliver etc Research potential new event venues for a roadshow using a supplied brief Product stock taking: receiving, logging, labelling and arranging courier returns Assisting with literature production, liaising with printers for prices and delivery times Uploading documents to a shared Dropbox and filing in folders Organizing promotional giveaway bags by collating and packing Our Ideal Candidate Ideally has relevant work experience with Planning, Cost management / report Experience, Events and Project management Knowledge and skills IT skills including Microsoft packages (Word, Excel, PowerPoint) Regular written and verbal communication skills Well organised with excellent planning skills Ability to work to tight deadlines and under pressure