We are seeking a proactive and well‑organised HR & Office Administrator for a fixed‑term contract until April 2027. In this varied role, you will play a key part in supporting both our HR function and the smooth running of our office, making it an ideal opportunity for someone who enjoys combining people‑focused HR responsibilities with practical operational duties.
Key Responsibilities
Office Management & Administration
* Support the smooth running of the office, including managing supplies, liaising with facilities providers, and handling general office queries.
* Provide reception cover during periods of leave or absence, acting as the first point of contact for visitors, deliveries, and incoming calls.
* Help coordinate meeting room bookings and support the organisation of internal events, including firm‑wide meetings and the annual Christmas party.
HR Administration
* Maintain and update employee records, ensuring all personal data is accurately held and processed in line with GDPR and internal data protection policies.
* Conduct regular audits of HR data to ensure compliance with legislative and regulatory requirements.
* Support HR with day‑to‑day administrative tasks, including preparing letters, contracts, and HR documentation.
* Coordinate recruitment activity by liaising with candidates, scheduling interviews, and ensuring a positive candidate experience throughout the process.
* Post job advertisements on relevant platforms and manage responses.
* Prepare interview packs and support hiring managers with logistical arrangements.
* Manage the end‑to‑end onboarding process for new joiners, including preparing offer paperwork, coordinating inductions, setting up IT and building access, and ensuring a smooth first‑day experience.
* Administer the offboarding process for leavers, including conducting exit administration, recovering company property, and updating systems and records accordingly.
* Previous experience in an HR administration, office administration, or similar support role.
* Strong understanding of data protection principles, particularly GDPR, as they relate to employee data.
* Excellent organisational skills with the ability to prioritise and manage multiple tasks.
* Strong written and verbal communication skills.
* A high level of discretion and confidentiality.
* Proficiency in Microsoft Office (Word, Excel, Outlook) and confidence using HR systems or databases.
* A friendly, professional manner with a genuine interest in supporting people.
* Previous experience providing reception or front‑of‑house cover.
* Experience using an HRIS, applicant tracking system (ATS), or other HR systems.
* Familiarity with AI platforms and tools to support productivity and efficiency.
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