Job Description
Executive Assistant
Location: St James's, London (office-based)
Salary: On application
One of our private clients, an established Family Office in SW1, is seeking an experienced Executive Assistant to support the team.
This is a high-impact role providing comprehensive administrative support across investments, legal, operations and finance, while also helping manage the day-to-day running of the office. The successful candidate will act as a key organisational anchor, ensuring seamless operations, excellent communication flow, and consistently high standards.
Key Responsibilities
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* Provide executive support to the Family Office team, including diary management and coordination of internal and external meetings
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* Act as a central point of contact between senior leadership, internal teams, and external stakeholders
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* Travel scheduling, including itineraries, logistics, and visa applications where required
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* Process expenses and maintain accurate records
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* Maintain well-organised systems for documentation, contacts, and information flow
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* Provide general administrative support
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* Handle sensitive and confidential information with the highest level of discretion
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* Serve as first point of contact for guests, liaising with building security and greeting visitors on arrival
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* Answer, screen, and manage incoming phone calls and post
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* Oversee office supplies and day-to-day office needs
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* Organise team events and activities
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* Manage relationships with external office vendors
Experience & Profile
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* 2-5 years' solid experience in an Executive Assistant or office support role, within a Family Office, UHNW, professional services, financial services, or similarly fast-paced environment
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* Proven ability to manage multiple priorities, deadlines, and stakeholders calmly and effectively
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* Confident supporting senior executives
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* Strong organisational skills with excellent attention to detail
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* High level of technical confidence, including calendar management, document handling, and collaboration tools
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* Comfortable taking ownership of day-to-day responsibilities
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* Team-oriented, flexible, and committed to high standards