Job summary
Please note: at this stage, the role is open only to colleagues currently employed within Kent and Medway NHS Trusts and the Kent and Medway Integrated Care Board (ICB).
As a Facilities Officer you will line manage for House Keeping staff who work varying shifts from 07:00 am - 10:00 am and 14:30 pm - 19:30 pm across 9 sites consisting of Out-Patient Admin buildings with clinics, 3 x 10 bed Rehabilitation homes all within the East Directorate only, supporting the management of soft FM contracts, a working Knowledge of Health & Safety, Fire Regulations & Trust Policies, including HR, Waste Regulations, NHS Cleaning Standards 2025, Infection Control and Sustainability.
You will act as a point of contact and maintain excellent working relationships with all stakeholders, service managers, matrons, general managers, external contractors and colleagues.
The role will support our patients utilising our services within our properties and you will provide service improvements and help us live our values every day.
The shift patterns will vary based on business need, across the week - Monday to Friday.
Main duties of the job
* Visit all sites within the remit once a month to check on all staff's health and well-being, maintain good communication skills via telephone, emails and face to face.
* Manage your team including MAPS. 1-2-1's, annual appraisals, annual leave, sickness and disciplinary procedures.
* Completing annual risk assessment reviews inside the directed timeframes internal and external Workplace Check lists and report back any new findings, ensuring compliance is being met at all times
* Attend monthly meetings with the Facilities teams and the Wider Senior Management team, meeting, and assisting with any queries or concerns raised.
* Remain in the annual financial budgets allocated per site and raise concerns identified.
* Maintain and update MICAD for all of the directorate compliance reporting.
About us
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.
We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.
Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.
We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.
You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.
Our strategy
Our mission is what we set out to do every day We deliver brilliant care through brilliant people
Our vision is where we want to be in the future To provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.
Job description
Job responsibilities:
* Supervision of House Keeping Staff, whilst ensuring our sites are cleaned to the required standard within the National Cleaning Standards 2025, attend cleaning and efficacy audits for your sites.
* Attend Trust Facilities/Wider Senior Management Team, Building User Group, Green Champion Meetings on a monthly basis.
* Assist Estates and Capitol Planning Team and attend meetings for update on our sites to ensure all staff are aware and assist where necessary
* Attend Fire Risk Assessments for your sites annually
* Maintain excellent communication for all Service Managers General Managers, Matrons, Service Leads for your sites.
* Assist External Contractors with our sites and access as and when required
* Maintain communication and address any financial findings to our Finance and Procurement colleagues, Also look into saving money across our sites.
Person Specification
Training and Qualifications Essential:
* National General Certificate in Occupational Safety and Health NEBOSH, NVQ or equivalent
Experience Essential:
* Previous experience in a supervisory role
* Undertaking Health and Safety Audits
* Use of TEAMs, and other Microsoft packages
* Risk Management experience
Knowledge and Skills Essential:
* Excellent written communication skills
* Manual Handling Risk Assessments Training
Desirable:
* Working knowledge of MICAD (CAFM)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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