Job Title:
The information below covers the role requirements, expected candidate experience, and accompanying qualifications.
Secondary Business Manager
Pay Scale:
NJC 36-41 (£41,771 - £47,180)
Location:
Secondary Academy, Sheffield
Job purpose:
The Secondary Academy Business Manager promotes the highest standards of business ethos within the administrative function of the school and ensures the most effective use of resources in support of the academy learning objectives and school improvement activity. Working closely with the Headteacher and as part of the Academy Senior Leadership Team, this role is responsible for making a major contribution to the strategic direction of the school to ensure educational targets are met whilst contributing to policies and practices which promote equality and opportunity for both staff, students and the wider community.
Budget & Financial Responsibilities
Keep up to date with information provided by the EFA in order to identify funding streams and accurately estimate Income.
Prepare/manage budgets - ensure that staffing costs, expenditure and income are calculated accurately based on up to date information and Outturn forecasts. HCSS is the budget tool used by the trust and must be kept up to date throughout the year.
Prepare reports for the Headteacher to present to the Trust.
Monitor Income and Expenditure regularly and re forecast bi monthly as required by the central finance team. Account for any variances that may arise and advise on action to be taken if necessary.
Prepare and deliver budget monitoring reports for the Senior Leadership Team and the Trust. Maintain a strategic financial plan that will indicate the trends and requirements of the Academy Development Plan.
Ensure any salary increases, contract changes and pension rate increases are entered on HCSS.
Check the termly census to ensure that pupil numbers and Free School Meal numbers are correct. Find ways to promote Universal Infant School Meals and Free School Meals in order to maximise Income.
Complete all month end procedures required by the Trust.
Manage any claims made through the Trust procured Insurance provider.
Ensure Purchase Orders are authorised before any financial commitment is made.
Ensure all invoices are checked and authorised before being entered on to PSF.
Ensure any credit card purchases are authorised before the transactions are processed.
Ensure all cash entries are entered promptly and accurately on to PSF.
Check any cash reconciliations prior to banking.
Promote the use of a Cash free system. If already in use monitor transactions and enter monthly invoice onto PSF.
Carry out bank reconciliations, including the debit card account.
Investigate ways to generate income and apply for any available grants.
Manage any Academy lettings and investigate further use of the building and grounds in order to increase revenue.
Ensure sales invoices are raised in a timely manner
Procurement
Ensure value for money is always considered in Procurement.
Obtain quotes and approval as outlined in the Scheme of Delegation.
Maintain an Asset Register in line with Trust policy.
HR & Payroll
Have knowledge of Trust HR policies
Support Senior Leaders in general HR processes such as advertising roles, interviews, new starters and leavers, payroll, DBS checks etc.
Line Management responsibilities
Full responsibility for all support staff including strategic leadership of all non- teaching staff and other leaders within this area
Mentor to designated subject area within the Academy aiding the development of and implementation of Academy policies
Responsibility for ensuring all support staff are effectively deployed across the Academy to meet educational needs considering all aspects of operational demands, terms and conditions of employment and working patterns
Ensure effective training and CPD for support staff to identify areas for development
Manage the support staff performance and appraisal processes across the Academy identifying and delivering where required any training and development requirements
Audit, GDPR & Compliance
Prepare all documentation for both internal and annual audit processes.
Act on any recommendations that result from the Audit and the Trust.
Ensure all GDPR procedures are followed and any breaches are managed effectively
Ensure all records are kept up to date in line with the requirements of Trust and statutory data retention requirements
Manage all Freedom of Information requests in line with statutory requirements
Ensure all other Senior Leaders are familiar with Trust, National and local statutory responsibilities within the operational area of the Academy
Attend Governance meetings as required by the Headteacher
Premises Management and Health and Safety
Strategic responsibility for all aspects of facilities management including catering, cleaning, site management and grounds maintenance ensure a good standard and safe working environment for students, staff and the community
Work with the Trust procurement team to prepare work specification for tender and to assist with the selection of contractors.
Work with the Trust's Health & Safety Officer to formulate, implement and monitor the Academy's Health and Safety policy.
Ensure a safe environment for the stakeholders of the Academy.
Monitor statutory Health and Safety checks, Fire Risk Assessment and update the Business Continuity Plan.
Line management of Premises staff if required
Manage/co-ordinate any building works
Oversee the Academy emergency plans with the Headteacher ensuring all staff are trained and familiar with procedures
Oversee all aspects of the Academy risk management plans ensuring all risk assessments are complete and all audit/compliance checks as required
Management Information Systems and ICT
In consultation with the Trusts ICT dept ensure that the Academy has a strategy for using technology aligned to the development plan.
Ensure that contingency plans are in place in the case of technology failure.
Ensure data collection systems providing information to stakeholders are streamlined to maximise efficiency of the data supplied.
Resource Management:
Direct line management of Admin Teams and Site Management
About Us
We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options.
We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.
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