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Job overview
Under the direction of senior staff, participate in the day-to-day work of the Department of Cellular Pathology, in particular,
(a) providing clerical support for multidisciplinary meetings and archive activities
(b) providing clerical support within the histology office and laboratory
Main duties of the job
The post-holder will,
Be responsible for the organisation and compilation of the Multi-Disciplinary Team meetings (MDT’s), including the printing and searching of the MDT list and presenting the slides/reports in the appropriate manner and within the designated time. This will include the organisation of both physical slides and reports as well as digital images and electronic documents. Be involved in the digital scanning of slides and the organisation /collation of digital cases. Maintain the filing systems for blocks, slides and other documents and materials for meetings or other purposes as requested by medical, technical or secretarial staff.
Working for our organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Detailed job description and main responsibilities
The post-holder will,
a) Be responsible for the organisation and compilation of the Multi-Disciplinary Team meetings (MDT’s), including the printing and searching of the MDT list and presenting the slides/reports in the appropriate manner and within the designated time. This will include the organisation of both physical slides and reports as well as digital images and electronic documents.
b) Be involved in the digital scanning of slides and the organisation /collation of digital cases.
c) Maintain the filing systems for blocks, slides and other documents and materials for meetings or other purposes as requested by medical, technical or secretarial staff.
d) Organise and send away slides/blocks to external sites when requested in a timely manner.
e) Receive and record, using the appropriate computer systems, blocks/ slides from external sites.
f) Returning referred slides/blocks to their originating hospitals. Maintaining the
computer system to record referred cases.
g) Assist in the provision of information required by other departments for referral and MDT purposes as requested by departmental staff.
h) Carry out the transfer of reports received from external sites onto the departments reporting system.
i) Carry out routine office duties including filing, photocopying and distribution of mail
and reports.
j) Acting as a liaison point for MDT’s between departmental staff and/or clinicians.
k) Ensuring digital images are available for the MDT.
l) Use Trust system for the tracing of medical notes.
m) Deal with telephone enquiries
n) Notify senior staff of all problems encountered in the performance of duties
o) Work according to the Standard Operating Procedures as documented
p) Work within established Health and Safety guidelines
q) Assist in the maintenance of files, reports and other documents
r) Participate in staff appraisal / PDP according to Trust policies and procedures
Person specification
Education/ Training/ Qualification
* Numerate and literate – 4 GCSE’s or equivalent at a minimum grade 4/C including Maths and English
Work Experience
* Experience in an administrative role
* Experience of working in a team
* Knowledge of MS Office applications including Outlook, Word and Excel
* Working knowledge of lab procedures
* Working knowledge of the computer system used with proven keyboard skills
Personal Qualities/ Special Circumstances
* Effective team worker
* Desire to work in a healthcare setting
Knowledge/Skills/Abilities
* Good interpersonal skills
* Good communication skills - both verbal and written
* Good organisational skills
* Able to produce work in order to meet deadlines
* Ability to concentrate for long periods
* Able to work accurately
* Good telephone manner and skills
* Knowledge of basic medical terminology
If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.
Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.
If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
Employer certification / accreditation badges
Application numbers
Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.
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