We are seeking a proactive and detail-oriented Finance Coordinator to support the smooth running of our practice’s day-to-day finances. The Finance Coordinator will take responsibility for bookkeeping, financial administration, and reporting, working closely with the Director of Business Operations and external accountants.
This role is well-suited to someone with experience in financial administration or management accounts, who is organised, numerically confident, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Bookkeeping & Accounts Support
* Maintaining accurate bookkeeping and accountancy records, including sales and purchase ledgers.
* Preparing and issuing monthly invoices.
* Processing project and staff expenses in line with company policies.
* Carrying out monthly bank reconciliations and balance sheet checks.
* Supporting external accountants with information for annual accounts, VAT returns, and audit requirements.
Financial Monitoring & Reporting
* Assisting with the preparation of monthly and quarterly management accounts.
* Supporting the production of budgets, forecasts, and cashflow reports.
* Monitoring debtor and creditor lists, ensuring timely payments and follow-ups.
* Preparing basic financial reports and summaries for Director meetings.
Payroll & Compliance
* Reviewing payroll and pension reports (prepared by others) to ensure accuracy.
* Supporting compliance with financial regulations and company procedures.
* Assisting with the implementation of financial systems and internal controls.
General Administration
* Organising weekly/monthly payment runs and setting up payments for approval.
* Handling day-to-day bank and supplier queries.
* Providing financial data for external benchmarking and industry reports when required.
* Supporting wider business operations and taking on ad-hoc finance projects.
Requirements
* 3+ years’ experience in a finance support role such as Finance Coordinator, Assistant Accountant, Accounts Administrator, or similar.
* Strong numerical and analytical skills with excellent attention to detail.
* Organised, self-driven, and able to manage multiple tasks with minimal supervision.
* Strong communication and interpersonal skills.
* Proficiency in Microsoft Office (especially Excel).
* Experience with SAGE 50, Xero, or similar accounting software is essential.
* Experience with project management software (e.g. Rapport3) is desirable but not essential.
* Previous experience in a design, construction, or creative practice is desirable but not required.
Offer
* Opportunities for professional development.
* A supportive and collaborative work environment.
* Hybrid (1-day wfh)
* Competitive salary dependent on experience.