KEY PURPOSE OF THE ROLE
This role is to provide support and administration to the Operations Support Team, including HR and Travel. The Operations Support Administrator will assist with the day-to-day functions of Hunter Head Office, including a complete range of administration tasks and maintenance of documentation records.
KEY RESPONSIBILTIES (but not limited to):
* Maintain stocks, audit & order office consumables such as PPE, kitchen supplies, cleaning products & stationery.
* Assist the Operations Coordinator with booking employee (and associate, where appropriate) travel, accommodation, and vehicle requirements.
* Assist the Operations Coordinator with placing orders for site materials.
* Assist the People Coordinator with HR administration tasks, including issuing associate contracts, maintaining and recording associate insurance, qualifications and business records.
* Support with the setup of new starters, setting up IT Equipment, gathering PPE and other equipment, and supporting with induction schedules.
* Ensure HR records and systems are up to date and compliant, including Sage HR, actioning any job title amends, line management amends and general data inputting.
* Support with the administration of various operational systems and processes, such as the Asset Register, meeting slide updates and meetings calendar schedule.
* Provide support organising employee and company events.
* Maintain the tidiness of the office environment, ensuring deliveries and returned stock are promptly stored in the correct place.
* Assist with company document management, such as scanning, filing and shredding.
* Log mileage forms and monitor deadlines in relation to company fleet vehicles, highlighting upcoming requirements/non-compliance to the Group Operations Support Manager.
* General office support at Hunter House by answering telephone calls, greeting visitors & supporting ad hoc activities and administration tasks.
* Achieve 100% completion of monthly KPI's set by the business.
* Adhere to all company policies and procedures.
* Undertake any reasonable request made by the Directors and management team.
REQUIREMENTS
Essential
* Maths and English at GCSE Level C or above.
* IT literate (Microsoft Office – strong Word, Excel & Teams skills).
* High degree of quality and attention to detail.
* Organisational skills.
Desirable
* Business administration qualification or similar.
* Experience in an administration role.
KEY PERSONAL CHARATERISTICS
* Flexible – ability to operate and contribute in fast-paced environment.
* Team Player – working alongside others with positivity and respect.
* Confidentiality - Ability to deal sensitively and appropriately with confidential information.
* Communication – Excellent verbal and written skills.
* Time management – excellent planning and organisation skills with the ability to work towards deadlines.
Job Type: Full-time
Pay: £24,000.00-£28,000.00 per year
Benefits:
* Casual dress
* Company events
* Free parking
* On-site parking
Ability to commute/relocate:
* Castleford WF10 5HW: reliably commute or plan to relocate before starting work (required)
Education:
* GCSE or equivalent (required)
Experience:
* Administrative: 1 year (preferred)
Work Location: In person