City, State:
Denver, Colorado
Title: Administrative Assistant
Location: Denver, CO
FLSA: Exempt
Status: Full-Time
Reports to: Company Executive Leadership
Pay Range: $70,000 - $75,000
About Us: We are visionaries in the hospitality industry, fueled by innovation and precision, and guided by our core values of being Dynamic, Deliberate, and Distinct. As a privately owned hotel management company, we are committed to providing experiences and opportunities for our guests to create lifelong memories through travel. Managing a portfolio of over 160 hotels across the United States, we offer extensive growth opportunities for our partners and investors, and exceptional hospitality career opportunities for our team members.
Job Summary: The Administrative Assistant supports multiple members of the leadership team by managing a wide range of administrative tasks with efficiency and discretion. This role ensures smooth daily operations by coordinating schedules, handling communications, preparing reports, and providing reliable support that enables leadership to focus on strategic priorities.
Essential Functions and Duties:
1. Provide direct administrative support to multiple members of the leadership team, ensuring seamless coordination of daily tasks and priorities.
2. Manage calendars, schedule meetings, and coordinate travel arrangements, ensuring alignment across departments and timely communication.
3. Prepare, proofread, and format correspondence, reports, and presentations with a high level of accuracy and professionalism.
4. Handle confidential information with discretion, maintaining trust and integrity in all interactions.
5. Organize and maintain electronic and physical filing systems to ensure accessibility and compliance with company protocols.
6. Coordinate logistics for internal meetings, events, and leadership team functions, including preparing materials and taking meeting minutes.
7. Support invoice processing, expense reports, and basic budget tracking to assist in departmental organization.
8. Act as a liaison between leadership and other departments, promoting clear communication and follow-through on action items.
9. Manage incoming inquiries and communications, prioritizing and directing them appropriately.
10. Proactively anticipate the administrative needs of the leadership team, identifying opportunities to improve efficiency and effectiveness.
Required Experience, Education, and Skills:
11. 3+ years of experience in an administrative or executive support role, preferably supporting multiple leaders or departments.
12. Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
13. Exceptional written and verbal communication skills with keen attention to detail and accuracy.
14. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
15. Proven ability to handle confidential information with professionalism and discretion.
16. Experience coordinating travel, meetings, and events, including calendar management across time zones.
17. Proactive mindset with strong problem-solving skills and the ability to anticipate team needs.
18. Customer service-oriented with a polished and professional demeanor in all interactions.
19. Ability to work independently and collaboratively with cross-functional teams.
20. Previous experience in hospitality or corporate environments preferred.
Work Environment:
21. Primarily works in an office environment with frequent use of computers.
22. Requires extended periods of sitting and performing detailed work on multiple projects.
23. Occasional travel to hotel properties for on-site support, new openings, or acquisitions.
24. Ability to manage multiple deadlines in a dynamic and fast-paced work setting
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Equal Employment Opportunity:
Join us in creating extraordinary experiences and opportunities for our guests and team members.
Equal Employment Opportunity: Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.
Resumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.
All Stonebridge openings are projected to close within 30 days of the original posting date. This position will no longer be available 30 days from:
2026-04-10
Stonebridge offers comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.