Job Description
We are seeking a highly organised and proactive Team Assistant to provide comprehensive support to a team of finance professionals, at this global investment management firm. This is an excellent opportunity for an individual with strong coordination, diary management, and document production experience to thrive in a dynamic, professional environment.
Working in a stunning office environment, hybrid, 4 days a week, with top tier benefits and amenities.
The successful candidate will be responsible for producing high-quality documents, presentations, and reports, ensuring accuracy, consistency, and adherence to brand standards. You will manage complex and frequently changing diaries for senior stakeholders, coordinating meetings, calls, and appointments across multiple time zones while prioritising effectively.
You will arrange internal and external meetings, including scheduling, booking meeting rooms, and preparing materials, as well as coordinating client meetings and team events both in person and virtually. Additional responsibilities include organising travel itineraries, processing expenses, and acting as a key point of contact for both internal colleagues and external clients, alongside providing general administrative support as required.
The ideal candidate will have proven experience in a Team Assistant role, ideally within financial services or another fast-paced corporate environment. Strong document production skills are essential, with advanced proficiency in Microsoft Office, particularly Word, PowerPoint, Outlook, and Excel. You will demonstrate excellent organisational and time management skills, with the ability to manage multiple priorities under pressure and maintain high levels of accuracy and attention to detail.
You will bring a proactive and solutions-focused approach, with strong communication and interpersonal skills, and the confidence to build relationships across all levels of the organisation. A professional, discreet, and flexible attitude is key, alongside a collaborative mindset and willingness to support the wider team.