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Description
As a dynamic and growing accountancy firm with over 1,000 employees, we are seeking a Reception & Office Support to join our group-wide business support team, on a part-time basis (8.30am-5.30pm on Thursdays and Fridays).
Your role will involve being the first point of contact for clients and visitors, managing the reception area, overseeing meeting rooms, arranging refreshments, and ensuring the smooth and professional operation of office and reception support services.
Key Responsibilities
* Welcoming visitors (both internal and external) to the office in a friendly and professional manner.
* Taking and forwarding on messages.
* Assisting and facilitating meetings rooms, including arranging refreshments.
* Monitoring emails and taking action when required.
* Managing the tidiness of the reception and office, including clearing away post-meetings.
* Ordering supplies such as kitchen supplies and stationery.
* Monitoring petty cash where required.
* Maintaining signing in/out sheets and parking lists as relevant.
* Managing and distributing incoming deliveries, adjusting recurring deliveries as needed.
* Managing access systems and passes.
* Maintaining the office kitchen's cleanliness and order.
* Handling incoming and outgoing post, including using the franking machine.
* Photocopying, printing, scanning, binding, and filing documents according to data protection guidelines.
* Supporting wider office admin duties, including liaising with external stakeholders and assisting with client onboarding activities.
Skills, Knowledge and Expertise
* Education: 5 GCSEs Grade C or above, including Maths and English.
* Communication Skills: Friendly, approachable, with strong written and verbal communication skills.
* Task Management: Ability to manage multiple demands and deadlines effectively.
* Personal Attributes: Calm, unflappable, supportive attitude.
* Technical Skills: Good understanding of Microsoft Word, Excel, PowerPoint, Outlook, and ability to learn new systems.
Benefits
We offer a comprehensive professional development program, competitive salary, and benefits including:
* 25 days annual leave plus bank holidays
* Option to buy/sell leave
* Health insurance
* Life assurance
* Discount shopping platform
* Greener car scheme
* Cycle to work scheme
Join us to grow your expertise in a supportive environment that values leadership and collaboration.
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