We're looking to appoint a Senior Commercial Administrator to support for a period 12 months to cover maternity leave.
Reporting directly to the Commercial Director you be accountable for providing crucial information and support to the commercial team to maintain a consistency with payments and subcontractors.
There will be various duties to completed on a daily, weekly and monthly basis to ensure the department runs with minimal disruption.
Duties will include:
1. Working with Quantity Surveyors to discuss payments that are due.
2. Obtaining summary sheets from Quantity Surveyors, ensuring they match payment values, and correcting if required, retrieving Excel payment files.
3. Converting Excel payment files to PDF, renaming them in the correct format, and informing relevant parties that payments are ready for review.
4. Updating the accounts BACS sheet with expected labour-only payments.
5. Creating payment notices for labour-only payments, issuing them to subcontractors, and saving issue emails and delivery reports.
6. Saving remittances to relevant locations and checking that remittances exist for each monthly payment submitted.
7. Updating figures from accounts into the Quantity Surveyors' Excel spreadsheet.
8. Checking for any outstanding contra charges with the sales ledger before raising retention payments.
9. Updating painting schedules in line with subco...