As part of our continued growth, we are seeking a Legal Coordinatorto manage and coordinate the legal process across land acquisitions, disposals, leases, and related transactions.
This role is central to ensuring that all legal matters progress smoothly and efficiently — maintaining visibility of key dates, obligations, and milestones while supporting our Land and Sales Directors to drive deals through to completion.
You’ll be the vital link between our internal teams, external solicitors, and key stakeholders, ensuring every transaction is tracked, managed, and delivered on time.
What you’ll be doing:
1. Land Acquisitions
Develop and maintain a standard suite of Heads of Terms for:
Care home purchase options
Strategic purchase options
Obtain agreed deal terms from Land Managers and Directors and instruct lawyers to act.
Maintain and update a live acquisitions schedule covering all instructed matters.
Liaise closely with solicitors to progress matters to exchange, directing queries to the Land Director or technical team as required.
Track all live options, promotions, and contracts, including obligations, timescales, and deadlines.
Provide weekly reports on upcoming deadlines and a monthly countdown summary for management.
2. Land Sales
Develop a standard set of Heads of Terms templates for different sale types.
Support the Sales Director in negotiating and agreeing Heads of Terms with purchasers.
Instruct solicitors once sale terms are agreed and oversee the legal process through to completion.
Maintain accurate sales schedules, including:
Sales in progress (with obligations and key milestones)
Ensure all completion obligations are satisfied, including obtaining Letters of Reliance prior to completion.
3. Other Legal Work
Leases:
Support the Sales Director in agreeing and issuing lease Heads of Terms.
Monitor legal progression through to exchange and maintain tenant schedules with key dates.
Rent Reviews:
Assist in rent review processes and ensure outcomes are properly documented.
Instruct and liaise with lawyers on ground rent sales through to completion.
Leasehold Sales:
Respond to conveyancing lawyers acting on leasehold sales and update ground rent records accordingly.
Prepare and maintain schedules of obligations following land sales and monitor completion.
Ad Hoc Legal Work:
Support legal processes including:
Deeds of Variation to option agreements
Lease surrenders
Transfers of owned land or ransom strips
Deeds of Easement
Statements of Truth
Office leases
Sale of sundry land (e.g. mast sites)
Licences
Other occasional staff-related legal matters
What are we looking for?
* Strong organisational and administrative skills, with a methodical approach to managing multiple live matters.
* Excellent communication skills — confident liaising with solicitors, Directors, and technical teams.
* A sound understanding of property transactions, ideally in land acquisition, development, or conveyancing.
* Proficiency in Microsoft Office and document tracking systems.
* Accuracy and attention to detail in maintaining records and tracking obligations.
* Ability to work both independently and collaboratively across teams.
Preferred Qualifications:
* Experience working within the property development, strategic land, or care home sectors.
* Familiarity with option agreements, leases, land sales, and planning-related documentation.
* Background in paralegal, conveyancing, or legal administration roles.
* Experience in coordinating between legal, commercial, and technical departments.
Why Join Us?
We’re a team that values collaboration, integrity, and progress. Joining us means:
* Becoming part of a respected, forward-thinking business with a strong track record in strategic land and care home development.
* Working directly with experienced Directors and professionals who are passionate about what they do.
* Gaining exposure to complex and varied property transactions.
* Having the opportunity to grow your expertise in both legal and commercial aspects of the property industry.
* Being part of a supportive, professional, and driven environment where your contributions make a tangible impact.
What We Offer:
* Competitive salary based on experience
* 25 days holiday + bank holidays
* Early finish on Fridays
* Summer and EOY Parties, and team socials
* Pension Schemeand incentive package
* Free on-site parking
* Long service awards, including additional holiday entitlement
About Muller Property Group
Muller is a privately-owned, family run company, and has a diverse portfolio covering residential, healthcare, office, leisure, employment, and retail property schemes.
With 25 years of expertise in land promotion, planning, and development, we work collaboratively with local authorities, landowners, and end users to bring forward high-quality schemes that meet the evolving needs of local communities.
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