Job Description
Location: Unit 2 Milltown Industrial Estate, Upper Dromore Rd, Warrenpoint, County Down, Northern Ireland.
We are looking for a Projects Coordinator to manage planned preventative maintenance tasks, including scheduling, administration, updating asset databases, coordinating with subcontractors, site teams, and management, as well as providing Helpdesk support during absences. The role requires 5 days a week, 9am-5pm.
What We Offer
* 30 days’ annual leave
* Pension scheme
* Bereavement leave
* Death in service benefit
* Birthday day off
* Health Shield
* 24/7 counselling and wellbeing support
About The Role
* Coordinate all planned services within remit, including detailed planning with project, commercial, and other service delivery teams.
* Accurately record and maintain information necessary to provide accurate planning schedules, and resolve client, operational, and commercial queries related to planned maintenance.
* Develop and maintain a good understanding of the CAFM system and relevant processes and procedures to keep all PPM data up to date – adding or amending assets, resources, and schedules.
* Support the delivery of periodic meetings with the team and client.
* Uphold Data Protection Policies.
* Perform general office duties.
Requirements
* Excellent administration skills.
* Highly organised with attention to detail.
* Ability to work on own initiative and manage own workload.
* Excellent communication and interpersonal skills.
* Team player.
Health & Safety
* Adhere to all health & safety regulations and company policy at all times.
* Report any accidents or health & safety issues appropriately.
* Ensure all risk assessments and safe systems of work are read, understood, signed and followed.
* Follow all manual handling practices.
Additional Policies
* Having a criminal record will not necessarily bar an individual from employment. A written policy on recruitment of ex-offenders is available on request and forms part of the employee handbook.
* Policies on secure handling, use, storage and retention of disclosure information are available on request and included in the employee handbook.
* The role may require work‑specific training during employment.
Skills Needed
* Servicing
* Relationship management
Requirements Criteria
* Grade C or above in English and Maths at GCSE level (higher and further education desirable).
* Computer literate, especially in Word and Excel.
* Administration qualification or at least 5 years’ experience.
* Excellent customer service skills.
* Experience dealing with the general public professionally.
* Demonstrated ability to work within a performance‑driven environment and meet KPIs within tight deadlines.
Desired Criteria
* Higher and further education qualifications.
Contract & Salary
Contract Type: Full time
Salary: Based on experience.
Closing Date: Saturday 23rd May 2026
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