Band 4 Medical Secretary - Hands and PNI
The closing date is 02 March 2026
Go back University Hospitals Birmingham NHS Foundation Trust
The post holder will provide a comprehensive and efficient secretarial service to the Consultants and their medical team. By personally assisting with the administrative workload, the Medical Secretary will enable the Consultants to optimise clinical commitment. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times.
The post holder will provide an empathic and sensitive point of contact for patients/relatives and carers.
Main duties of the job
To provide and receive complex information on a daily basis. To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries of a clinical and non-clinical nature.
To touch type from audio and/or shorthand the following documents: clinical letters, results letters, discharge summaries, reports in response to complaints; this requires an understanding of medical terminology, phraseology and medications, as well as high levels of concentration.
Provide excellent telephone skills. Accurately record telephone messages and other enquiries and refer as appropriate.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job responsibilities
Please note: For a detailed job description for this vacancy, please see attached Job Description.
Person Specification
Qualifications
* Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
* Business Administration NVQ level 3 or equivalent experience in a clerical role
* AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology
* Working knowledge of medical terminology
Experience
* Experience of working as a Medical Secretary
* Experience of dealing with the range of Microsoft Office packages (e.g. Word, Excel and Outlook)
* Experience of using IT systems
* Experience of working in Healthcare
* Good Organisational skills
* Able to use own initiative and deal with the unpredictable
* Able to work under pressure and to multitask
* Able to work to deadlines
* Experience of working in a busy environment
Additional Criteria
* Work effectively and flexibly as part of a team to meet the needs of the services
* Confident in dealing with people at all levels
* Must be able to demonstrate an understanding of equality and diversity
* Mature open and flexible approach to work
* Demonstrates care and compassion
* Good inter-personal and communication skills
* Good organisational skills
* Team Player
* Demonstrates reliability, motivation and commitment
* Ability to travel to multiple sites
* Ability to work under pressure and deal with
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals Birmingham NHS Foundation Trust
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