Role purpose
The Trade Mark Administrator will work as part of our Trade Mark team and will be responsible for supporting our Trade Mark Attorneys by creating new Trade Mark cases, filing Trade Mark applications for clients and providing administrative support during the prosecution of the applications using the firm’s case management system. We are looking for a candidate with a minimum of two years Trade Mark experience.
Principal responsibilities
General
1. Producing and circulating correspondence, text and other written material, ensuring that all documentation is captured in the firm’s document management system (DMS)
2. Case creation using firm’s database Inprotech and digital workflows, adding and removing deadlines
3. Filing Trade Mark applications and attending to all post filing formalities, recording WIP and raising invoices
4. Obtaining copies of documentation required to prepare and file forms for UK, European Community, International and overseas national Trade Mark applications and Trade Mark oppositions such as powers of attorney and arranging for any necessary legalisation
5. Drafting or copy typing materials when necessary, scanning documents and sending out the same by email, courier or post
6. Generating client Trade Mark portfolio reports
7. Liaising with IPO offices
Case Administration
8. Updating the firm’s database (Inprotech) with any relevant changes, including extension of deadlines, changing contact details and transference or abandonment of Trade Marks as required by the attorney
9. Processing recordals such as assignments, change of name and address, seniority and renewals, including filing the necessary online forms and preparing simple documents
10. Processing Trade Mark registration certificates, publications and other notices whilst communicating with partners, other Trade Mark attorneys, clients, foreign Trade Mark attorneys and IPOs
11. Record and process all takeover cases on Inprotech.
12. Managing and processing renewals including proof of use declarations
Technical knowledge, professional qualifications and experience
The successful candidate will have:
13. Previous administrative experience in a legal or other professional services environment
14. A minimum of 2 years relevant Trade Mark experience
15. Previous experience in an Intellectual Property environment
16. Good IT skills – including Microsoft Office and Outlook
17. Strong written and verbal communication skills
In addition, the successful candidate will be able to demonstrate:
18. A self-motivated and pro-active attitude
19. A methodical approach with excellent attention to detail
20. Excellent organisation and prioritisation skills
21. The ability to work effectively both independently and as part of a team
22. The ability to work effectively to work under pressure
Remuneration and benefits
23. Competitive salary dependent on qualification and experience
24. 26 days’ annual holiday, plus statutory holidays
25. Hybrid working
26. Contributory pension scheme
27. Life assurance
28. Private medical insurance (after 12 months)
29. Permanent health insurance (after 12 months)
30. Reimbursement of membership fees to professional bodies required for the role
Job Requirements
31. Strong written and verbal communication skills
32. Good IT skills – including MS Office and Outlook
33. Excellent organisation and prioritisation skills
34. A minimum of 2 years relevant Trade Mark experience