Job Description
ADMINISTRAVE ASSISTANT
Are you an exceptionally organised and detail-oriented Administrative Professional who thrives in fast-paced environments? If so, we have the perfect opportunity for you at Joshua Lewis Construction Ltd.
We are in search of a dedicated and reliable Administrative Assistant to join our dynamic team and support the daily operations of our growing construction business. In this role, you will handle a wide range of administrative tasks to ensure smooth and efficient day-to-day operations.
This is a fantastic chance to...
* Join a fast-growing and highly ambitious team
* Make a significant impact on the daily operations of a successful construction business
* Showcase your impeccable organisational and time management skills
* Become an integral part of a supportive and passionate team
About the role:
As an Administrative Assistant, you will be responsible for handling various tasks such as managing the Director’s calendar, creating invoices, chasing payments, reconciling contract costs, updating payment details, sending invoices, and much more. Your keen eye for detail and excellent organisation skills will play a pivotal role in ensuring our business operates smoothly and efficiently.
To excel in this role, you should have proven administrative experience in the construction industry with knowledge on CIS deductions, payroll, contract retentions, payment applications and variation costings. Strong communication skills, and a proactive approach to problem-solving is required.
Job Details:
* Once you’re fully up to speed, you’ll be responsible for
* Managing the Director’s calendar and scheduling appointments/ meetings
* Managing Quick Books software
* Sending invoices and keeping track of outstanding payments
* Assisting in the organisation and preparation of documents, materials and projects
* Answering phone calls and emails, and directing inquiries to the appropriate team member
* Ensuring that our database and records are accurate and up-to-date
* Collaborating with team members on various projects and tasks
* Identifying areas of improvement and suggesting solutions to streamline operations
The ideal candidate will:
* Have proven experience in similar administrative roles
* Be highly organised, detail-oriented, and able to juggle multiple tasks simultaneously
* Possess excellent written and verbal communication skills
* Be proactive and resourceful in problem-solving
* Have a strong work ethic and be a team player
We value our staff and everyone within the company’s ability to communicate and work collaboratively. We're looking for quality, not just a body in a position. So if that sounds like the right fit for you, apply below and we look forward to meeting you.