As our Payroll Specialist you will be responsible for;
Payroll Governance & Delivery
- Support and oversee key stages of the monthly end-to-end UK payroll cycle, ensuring payroll data is accurate, complete, and compliant
- Perform detailed payroll validations, reconciliations, and sense checks before and after payroll is run
- Review payroll outputs from the third-party provider, identifying discrepancies and ensuring timely resolution
- Manage off-cycle payments, corrections, and adjustments in line with approved controls
- Support month-end and year-end payroll activities, including reconciliations and P60 processes
Compliance & Statutory Obligations
- Ensure full compliance with UK legislation, including:
- PAYE, National Insurance, and RTI (FPS/EPS)
- Statutory payments (SSP, SMP, SAP, ShPP)
- Auto-enrolment pensions
- National Minimum Wage
- P45, P60, and P11D processes
- Support responses to HMRC queries and statutory requests, ensuring accurate and timely information is provided
- Manage payroll record‑keeping in line with HMRC and GDPR requirements.
Controls, Risk & Assurance
- Maintain a payroll issue log, ensuring root‑cause analysis and trend reporting.
- Maintain accurate payroll records, schedules, and documentation in line with governance standards
- Identify and mitigate payroll risks, including audit findings.
- Support internal and external audit activity, including preparation of evidence and documentation
- Investigate payroll issues and errors, performing root cause analysis and supporting corrective actions
Stakeholder Management
- Act as a senior escalation point for complex payroll and pay-related employee queries
- Work closely with HR Operations, Finance, and the third-party payroll provider to ensure data accuracy and timely processing
- Provide clear, professional communication to employees, maintaining confidentiality and discretion
- Support senior stakeholders with payroll data, insights, and reporting.
- Support consistent ways of working across the payroll team
Continuous Improvement & Systems
- Identify opportunities to improve payroll efficiency, accuracy, and resilience.
- Support payroll system upgrades, implementations, or provider changes.
- Maintain up‑to‑date payroll procedures and user guides.
- Ensure payroll master data integrity and validation controls.
- Share best practice and technical knowledge within the payroll team
