Main area admin & clerical Grade NHS AfC: Band 2 Contract Secondment: 12 months (12 months fixed term) Hours Part time - 22.5 hours per week Job ref 166-MEC-7125235
Employer Chesterfield Royal Hospital NHS Foundation Trust Employer type NHS Site CHESTERFIELD ROYAL HOSPITAL NHS FOUNDATION TRUST Town CHESTERFIELD Salary £24,169 PA PRO RATA Salary period Yearly Closing 01/06/2025 23:59
Medical Records Assistant
NHS AfC: Band 2
Job overview
We are currently looking to appoint a Medical Records Assistant within Medicine & Emergency Care Division. This is a secondment opportunity for a fixed term of 12 months. The working hours are 22.5 hours per week Monday, Wednesday & Friday 0830 - 1700 with an hour for lunch break.
Please note - Due to banding this post does not support a Visa Sponsorship
Main duties of the job
File designated items of documentation accurately in patient case notes, other clinical and non-clinical files.
Transport case notes, files and other documentation appropriately.
Problem solve effectively and efficiently, utilising own initiative when trying to locate patient notes that may have been incorrectly tracked.
Store records appropriately in secure locations. Keep records safe and confidential while in their care.
Maintain files and other documentation in accordance with divisional procedures.
Creating new patient folders.
Destruction of documentation in accordance with local procedures.
Operate IT and other equipment safely and in conformance with divisional procedures.
Undertake other appropriate administrative tasks, including photocopying.
Liaise with colleagues and peers, either face to face, email or via telephone.
Retrieve messages and deal with enquiries as appropriate.
Maintain confidentiality at all times ensuring compliance to Information Governance policies.
Maintain up-to-date knowledge of all relevant filing systems.
When necessary, provide cover within the receptionist role (further job specific training will be required in order to become competent in duties including, taking phone calls and dealing with any queries that arise from those calls, meeting and greeting at the reception desk and making or changing appointments).
Undertake any additional duties which may be determined by the Care Unit Coordinator and or Service Manager.
Working for our organisation
Supporting our vision and values.
Our vision is to be a first-class provider of sustainable healthcare, delivering the best possible care for our patients; and being a great place to work for our people. Our proud to CARE philosophy supports this vision - and we all play a part in achieving it, by living up to the values we promise our patients and each other.
As colleagues, we will always be guided by our Proud to Care Values :
Compassion: Treating everyone with kindness – welcoming diversity and inclusion, considering individual needs; and challenging inappropriate behaviours outside of our values.
Ambition: Aspiring to be the best – reaching high standards, providing exceptional care and services; and achieving measurable improvements in people’s health and wellbeing.
Respect: Valuing and appreciating everyone – listening, learning, and acting on their experiences, being open and honest; and recognising that working with others brings benefits.
Encouragement: Opportunities for all – supporting education and development, helping people to bring their improvement ideas to life and speak-up; and getting everyone involved in our future.
Detailed job description and main responsibilities
Please see the Medical Records Assistant Job Description and Person Specification for further information.
Person specification
Qualifications & Training
* Educated to GCSE level in English (or equivalent)
* Any office based training such as NVQ
Experience
* Evidence of clerical experience within the workplace (must be familiar with and have a working knowledge of general office equipment and filing systems)
* Experience gained within health care environment Experience in an office environment Previous Medway/Careflow Experience
Skills & Knowledge
* Good verbal communication skills Use of office equipment Understanding of confidentiality Ability to problem solve and utilise own initiative
* Knowledge of secretarial/office procedures
Personal Attributes
* Demonstrate a friendly, outgoing manner Professional appearance Team Worker Adaptable to meet the needs of the service Confidentiality
Demonstrates our Proud to CARE Values
* Compassion, Ambition, Respect, Encouragement – Proud to CARE
Flexible Working
If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.
Chesterfield Royal Hospital NHS Foundation Trust is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.
UK Points-based immigration system
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from 1 January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK - GOV.UK (www.gov.uk) .
It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)
If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead, which is cheaper to apply for and you do not need to pay the annual immigration health surcharge.
Communications
Communications throughout the application process will be via e-mail therefore please check your e-mail account and Trac account regularly. References are also requested by email (where possible). Therefore to speed up the recruitment process please provide an email address for all referees when completing your application form.
If you require any support in completing the application form, please do not hesitate to contact the HR Support Services team on 01246 513177 and we will be happy to provide assistance.
Please see the attached documents and links in relation to working for Chesterfield Royal Hospital NHS Foundation Trust. In particular, the general conditions of employment and benefits of working for the trust.
This role is part of the integrated health and social care community across Derbyshire, where there are many opportunities to work across different locations and providers developing new and different skills. Whilst this role is initially based in Chesterfield there may be future opportunities to be based at different locations within the health and social care community which we may talk to you about in the future.
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