Location: Remote
Contract type: Permanent
Hours: Full time
Department: Risk Assurance
Purpose of Job:
The Compliance Assistant supports the Compliance Manager, Risk Assurance and also the wider, Risk Assurance team in ensuring the organisation adheres to regulatory requirements, internal policies, and industry standards.
This role involves administrative support, maintaining compliance documentation, assisting with audits and regulatory returns, and helping ensure staff are informed of compliance obligations.
Key Responsibilities:
• To maintain accurate and up-to-date company policies, compliance policies and key records such as manuals, guidance and training materials and registers such as gifts and hospitality register/ conflicts of interest register.
• To ensure policies, procedures, and manuals are up to date and accessible for all staff and chase departments when policies are significantly overdue.
• To ensure all Risk Assurance Intranet sites are up to date and ensure there is a regular programme of awareness articles published with the Internal Communications team.
• To prepare the Lloyd's annual compliance return for review by Compliance Manager.
• To assist in monitoring and tracking regulatory developments and industry best practices and circulate regulatory updates to the relevant departments.
• To help coordinate and design compliance training sessions, deliver sessions and maintain regulatory training records.
• To maintain the E- Learning insurance compliance system including removal of starters and adding/removing users.
• To support the preparation and submission reports to Executive and Audit and Risk Committee.
• To input regulatory returns for the FCA and Lloyd's of London with oversight and sign off by Risk and Compliance Officer
• To undertake sanction checks on suppliers as requested by the Procurement team.
• To assist with internal audits, including gathering documentation for the MDU's internal auditors and third party coverholder reviews.
• To track all risk assurance actions both internal audit, compliance and others through to completion.
• To respond to routine queries regarding compliance policies and procedures.
• To escalate potential compliance issues to Risk Assurance as appropriate.
• In light with the compliance monitoring plan, to undertake compliance reviews and control testing including file reviews under the supervision of the Compliance Manager and report on results.
• To maintain key records for the department such as business continuity plans and updates to departments policies and procedures.
• To support the team with any projects or tasks such as data analysis or review of reports to the Audit and Risk Committee and development of consumer duty reports.
About You
• High attention to detail and strong organisational skills
• Ability to work with confidential information discreetly and professionally
• Strong written and verbal communication
• Ability to work independently and as part of a team
• Competent in Microsoft Office (Word, Powerpoint, Excel, Outlook, etc.)
• A methodical and proactive approach to tasks
• Presentation Skills
• Administrative or clerical experience, ideally in a compliance, legal, or finance environment
• Understanding of basic compliance or regulatory principles.
Desirable
• Experience in a regulated industry (e.g., financial services, healthcare, legal)
• Further education in law, business, or compliance-related subjects
• Knowledge of GDPR, FCA regulations, or other relevant frameworks
You may also have experience in the following roles: Regulatory Assistant, Risk Assistant, Compliance Coordinator, Governance Assistant, Policy Administrator, Audit Assistant, Compliance Officer, Risk Coordinator, Regulatory Coordinator, etc.
REF-(Apply online only)