As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senior Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in London, Manchester or Ashby-de-la-Zouch.
What you’ll be doing
Your key responsibilities include the following:
* Project Coordination: Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/Environment projects according to deadlines against budget
* Help coordinate internal and external meetings including agendas, meeting notes and action points
* Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet
* Work alongside other Service Lines including Creative, Logistics and Live Production
* Budget Management: Assist in tracking budgets, client POs and invoicing using our company tools
* Support cost reconciliations and expense reporting post event
* Client and Stakeholder Support: Provide timely communication to Project Lead and across relevant delivery teams
* Prepare presentations and documentation for internal and client-facing use
* Onsite Support: You will travel globally, participating in on-site set‑up, delivery and breakdown
* Support the broader team onsite, being a point of contact for crew and suppliers
What you’ll need to have
* A passion for Environments/Exhibitions and the events industry overall
* 3 years’ experience within a project coordination role within exhibit/booth planning or broader event planning
* The ability to maintain an organised approach across multiple projects with differing timelines
* Proficiency in Microsoft Office and experience of using project management tools
* A comfortability with travelling and attending onsite events globally
* A proactive and solution-oriented mindset
Benefits
* Access to some of the most exciting and engaging live events on a global stage
* Opportunities to travel, grow and push your production boundaries
* Competitive salary and compelling annual leave and volunteering leave package
* Private Medical and Life Insurance
* Pension Scheme
* Group Income Protection
Inizio is committed to providing an environment where everyone has the confidence to be themselves and thrive. For government reporting purposes, we ask candidates to respond to the below self-identification survey; completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. As set forth in Inizio’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
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