Legal Executive Assistant
Location: Edinburgh (Office-Based, 1 Day WFH Available)
Salary: £30,000–£33,000
We are currently seeking a highly organised and proactive Legal Executive Assistant to join our client’s busy Family Law team in Edinburgh.
This is a key role in supporting lawyers and paralegals through a wide range of administrative and executive support tasks. The successful candidate will have previous experience working within a Personal or Family Law team and will be confident working in a fast-paced environment with tight deadlines.
Key Responsibilities:
• Provide comprehensive administrative and executive support to the Family Law team.
• Manage and complete BigHand and non-BigHand tasks within required timescales.
• Handle new client enquiries, taking accurate information and ensuring a professional first impression.
• Diary management including scheduling appointments, coordinating meeting rooms and preparing meeting materials.
• Proactively manage shared and individual email inboxes, flagging urgent matters and ensuring timely follow-up.
• Prepare, organise and maintain documents, case papers and digital filing within the document management system (DMS).
• Scan, distribute and action incoming mail and communications as required.
• Anticipate meeting requirements by preparing itineraries, background notes and client information packs.
• Support team efficiency, particularly during staff absence, ensuring continuity of client service.
• Prioritise multiple ongoing tasks and follow through to ensure timely completion.
About You:
• Previous experience working within a busy Personal or Family Law practice is essential.
• Highly organised with the ability to work under pressure and meet tight deadlines.
• Excellent written and verbal communication skills with confidence dealing with clients and stakeholders at all levels.
• A strong team player, proactive and willing to support colleagues and contribute to a positive working environment.
• Professional, discreet and client-focused in all interactions.
Benefits:
• Competitive salary of £30,000–£33,000 (DOE)
• Edinburgh city centre office with flexibility to work from home 1 day per week
• Opportunity to develop experience within a respected Family Law practice
• Life Assurance
• Performance Bonuses
• Pension
• Income Protection
• Electric car salary sacrifice
• Generous annual leave entitlement (increases with length of service)