Executive Assistant 3 month FTC
About the Role
Were looking for a highly organised, professional and proactive Executive Assistant to join our Executive Support team and provide high-quality, confidential support to IC24s Executive Team.
This is a pivotal role at the heart of the organisation, ensuring the smooth running of executive activity, effective communication and strong governance support. Youll work closely with senior leaders, managing complex diaries, correspondence and priorities, while providing trusted administrative and organisational support in a fast-paced, dynamic environment.
Reporting to the Executive Office Manager, youll play a key role in supporting Board, Committee and divisional activity, ensuring meetings are well planned, papers are accurate and decisions are clearly recorded and followed through. Youll also support executive-level projects, events and organisational processes, including ownership of the organisational on-call rota.
This role is well suited to an experienced Executive Assistant who is calm under pressure, highly organised and comfortable working with senior stakeholders, exercising judgement, discretion and initiative.
What Youll Be Doing
Providing comprehensive diary and email management for members of the Executive Team
Acting as a key point of contact, managing correspondence and day-to-day issues on behalf of executives
Preparing executives for meetings through regular briefings and forward planning
Supporting the production of high-quality reports, papers and presentations
Organising and servicing Board, Committee and divisional meetings, including agenda preparation, minute taking and action tracking
Managing executive travel arrangements and itineraries
Providing project and administrative support across executive priorities
Managing and maintaining the organisational on-call rota
About You
Youre an experienced Executive Assistant who thrives in a senior, fast-moving environment. Youre confident managing competing priorities, working with discretion and building strong, trusted relationships.
Were looking for someone who is:
Experienced providing high-level executive support within a complex organisation
Highly organised, with excellent time management and prioritisation skills
Calm, resilient and able to operate effectively under pressure
A strong communicator with excellent written, verbal and interpersonal skills
Confident working with senior leaders and external stakeholders
Skilled in preparing reports, presentations and governance documentation
Proactive, detail-focused and comfortable using initiative and judgement
Experienced in managing meetings, events and executive travel
Comfortable handling sensitive and confidential information with integrity
Why IC24?
IC24 is a not-for-profit NHS primary care social enterprise delivering innovative urgent and primary care services across the South East and East of England. Every pound we make is reinvested into our services, our people and the communities we serve.
At IC24, youll find:
A values-led organisation focused on care, respect and collaboration
The opportunity to work closely with senior leaders and influence organisational effectiveness
A supportive and professional executive environment
A strong commitment to governance, quality and continuous improvement
Opportunities to develop your skills within a complex healthcare organisation
Additional Information
Location: Kingston House, Ashford, Kent
Hours: 37.5 Hours Per Week
DBS: Basic DBS check required
FTC Ends June 30 th 2026
Benefits:
Salary of £29062.93 per annum pro rata
NHS Pension Scheme
Hybrid Working, 1-2 days in office per week
Flexible working arrangements where possible
Ongoing learning and development opportunities
Free 24/7 independent counselling service
Access to Blue Light Card and NHS Discount Schemes
Membership to our reward and discount platform
Ready to Make a Difference?
If youre an experienced Executive Assistant who enjoys working at pace, supporting senior leaders and helping organisations run smoothly, wed love to hear from you.
Visit careers.ic24.org.uk to apply.
Equal Opportunities & Safeguarding
We are committed to providing equal opportunities for all people. We particularly encourage applications from ethnic minorities, applicants with a disability, LGBTQ+ communities, neurodiverse individuals, and other under-represented groups. We are dedicated to creating an inclusive environment where everyone feels they belong.
We are happy to discuss any reasonable workplace adjustments needed to ensure you can perform at your best during the application or interview process or if you would like an accessible version of any recruitment documents, please contact the recruitment team.
To avoid disappointment, please apply early as we reserve the right to close this vacancy once a suitable shortlist has been identified.
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