Role Overview
The QHSE Compliance Administrator role is office based, at our Ipswich Head Office and will report directly to the Head of Quality and Compliance. This role will assist in core compliance administration tasks to help support the QHSE Team.
Benefits
1. Informal hybrid/flexible working arrangements
2. 25 days holiday + bank holidays
3. Free fruit in our offices
4. Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
5. Wide range of retail discounts
6. Regular social and charity events are held in our offices
7. Get involved in charity events in the local community
Wellbeing
8. Discounted gym membership
9. Eye test £25 voucher and up to £100 towards glasses
10. Join our Cycle to Work scheme via salary sacrifice
11. Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
12. Access to internal Mental Health First Aiders
Career development and recognition
13. Immediate access to “Opportunity” our internal Learning and Development platform
14. Required professional membership fees paid for
15. Opportunity to win monthly Atalian Servest Superstar Awards
16. Long service awards
Key Responsibilities:
Administrative Support
17. Provide comprehensive administrative support to the Head of Quality and Compliance
18. Manage a portfolio of QHSE related accreditations and registrations, including interactions with external digital platforms
19. Assist in the preparation and distribution of reports, presentations, and other documentation
20. Maintain organized and up-to-date filing systems for QHSE-related documents
Compliance Coordination
21. Assist in the maintenance of the QHSE department’s intranet site
22. Support the coordination of internal and external audits to ensure compliance with regulatory requirements
23. Collaborate with different departments to gather and compile data for compliance reports
Training and Communication
24. Provide planned support when needed to coordinate QHSE training sessions for colleagues
25. Contribute to the development of communication materials regarding QHSE initiatives
26. Facilitate communication to QHSE Leads for safety notices and change bulletins
Continuous Improvement
27. Participate in the identification of opportunities for continuous improvement in QHSE processes
28. Assist in the implementation of improvements and monitor their effectiveness
About You:
29. Applicants must have the right to work in the UK
Necessary
30. General secondary education with a high level of numeracy and literacy
31. This is a busy and varied role which will require excellent communication skills and the ability to adapt to the demands of the business in a fast-paced environment and will require good self-motivation
32. High levels of accuracy and attention to detail in all written correspondence and data entry
33. Good team player with the ability to build effective team relationships and promote an environment of trust and flexibility
34. Awareness of QHSE standards, regulations, and best practices
35. Proficiency in Microsoft Office Suite and other relevant software
General
36. Avoid conflict of interests between personal interests and the interests of the UK & Ireland group.
37. Exercise independent judgment, reasonable care, skill and diligence when carrying out their duties.
38. Act in good faith and promote the long-term success of each company within the UK & Ireland group for the benefit of all members and wider stakeholders.
39. Adhere to and promote the UK & Ireland group’s policies on equality & diversity, information security, health and safety and data protection in the performance of their duties.
40. Support and promote the UK & Ireland group’s sustainability plans and policies, including the Carbon Management Plan, and carry out duties in a resource effective way, recognising the shared responsibility of minimizing negative environmental impacts wherever possible.
Core Expectations
41. Show flexibility in working arrangements to ensure that a high level of service is delivered.
42. Self-motivated and able to work effectively in a fast-paced environment.
43. Have a positive and focused attitude when dealing with all colleagues.
44. Be able to take personal responsibility.
45. Have a flexible and positive attitude towards work.
46. Be keen to continuously improve own learning and development.
47. Support and embed OCS corporate values.