Job Description
About the Role
We are looking for a detail-oriented and collaborative professional to join our Property & Facilities team. This role is essential in supporting procurement, budgeting, and financial tracking, ensuring that our services run smoothly and efficiently. You will play a key role in rolling out our new Purchase-to-Pay system as the team’s designated super-user, while also managing contracts, service agreements, and leases.
This is a fantastic opportunity for someone who enjoys working with numbers, systems, and people, and who wants to contribute to a safe, inclusive, and well-managed workplace.
Key Responsibilities
* Partner with the Project Team to lead the launch of the new Purchase-to-Pay system.
* Raise purchase orders to support team managers.
* Approve agreed works and manage invoice administration for timely processing.
* Collaborate with Accounts Payable and service providers to resolve queries and outstanding payments.
* Maintain accurate records of property-related spend using trackers and master lists.
* Provide managers with spend and consumption data, including monthly analysis and reporting.
* Support the Head of Property & Facilities with monthly financial reporting.
* Maintain team data and generate management information reports to meet internal deadlines.
* Contribute to Property & Facilities projects and general operations.
* Act as Deputy Senior Fire Marshal during emergencies when senior staff are unavailable.
* Conduct regular office safety checks in line with health and safety procedures.
* Provide first aid support in the workplace as required.
* Undertake any other reasonable duties as needed.
Qualifications & Experience
* Educated to A-level or equivalent.
* Proven experience managing budgets within a property/facilities environment.
Knowledge & Skills
* Strong organisational and analytical skills with attention to detail.
* Ability to prioritise tasks, use initiative, and perform under pressure.
* Collaborative approach, able to work effectively with colleagues and external partners at all levels.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office, particularly Excel.
* Comfortable processing large volumes of invoices and related administration.
Raymond James is an equal opportunities employer. We treat all of our applicants the same and we have a diversity and inclusion strategy aimed at ensuring we hire the best person for the job regardless of age, gender, ethnicity, sexual orientation, disability or beliefs.