The Job Role
If you are looking for a new challenge with a global market leader which designs and manufactures aerospace search and rescue equipment, HR Smith Group of Companies is the one for you. We are a family run business with over 5 decades of experience and are dedicated to finding the perfect solutions for our customers. Currently we are looking for a temporary Office Administrator to join our dynamic team to assist in all administrative and payroll functions within the busy HR Department.
Role Responsibilities
* Maintain Holiday and sickness records for all employees.
* Process holiday/cancellation slips in a timely manner.
* Update Sickness & Absence spreadsheet for monthly reporting and flag issues / anomalies to senior HR staff.
* Liaise with internal managers to obtain back to work forms and timesheets to adhere to deadlines.
* Process Paxton daily absence report and investigate anomalies.
* Prepare and issue contracts and offer letters for prospective employees.
* Carry out pre-employment checks, collating and distributing pre-induction checklists and packs, fob access requisition form and requesting and chasing references.
* Post offer point of contact for all candidates, answering queries over the phone and email.
* Administration of new starters including inductions across sites.
* Update Employee Personnel files and master database as required.
* Process leaver checklist (including return of assets and resignation acknowledgement) and administrate exit interview process.
* Accurately maintain manual and electronic personnel files in a confidential manner.
* Answer general HR enquiries from external and internal sources via phone and email.
* Supporting the HR team with ad hoc administration projects and reports.
* Distribution and collection of internal documentation.
* Update Logbook as and when required recording all HR correspondence in department for processing. Collate and file paperwork as required.
* Process fixed penalty notice charges for employees/senior management.
* Provide information and analysis for ONS surveys.
* General administration duties such as filing of timesheets, tax code notifications, sickness absence attachment information.
* Reception cover during holidays and busy periods.
Job requirements:
* Although relevant experience would prove advantageous, it is not essential as comprehensive training will be provided. The successful candidate will:
* Be computer literate including Excel.
* Demonstrate attention to detail and accuracy.
* Have a high level of discretion and excellent organisational skills.
* Be approachable with willingness to help.
Benefits
* Free onsite parking.
* Free refreshments (tea and coffee).
* Casual dress.
* Company social events.
* Opportunity for company bonuses.
* Cost of living reviews carried out annually by the Directors.
* 20 days holiday plus bank holidays and your birthday off (to be taken any time in the year).
* Long service holiday accrual scheme where you gain 1 extra holiday day per year from 5-10 years' service up to a maximum of 26 days.
* Life Insurance Scheme – 3x annual salary.
We have a positive, professional and welcoming environment; you will have the opportunity to work within a fully integrated multidisciplinary business. We offer good job security and stability with career development opportunities for the right candidate.
Full Time Temporary Position
* 9-month fixed term contract (maternity cover)
* Hours are based on a 40-hour week, Monday to Friday 8.00am to 4.30pm with half an hour each day for lunch.
* No weekend, evening or bank holiday working.
Due to the nature of the business being a manufacturing environment, working from home arrangements are not available.
Full Time
Salary commensurate with experience
Free internal training provided as required.