Job Description
Contract Type: Permanent Full-time, 36 hours per week
Closing Date: Sunday 11th May 2025
Interview Date: Thursday 22nd May 2025
You will be responsible as part of a team for clerical office practices and procedures.
Requirements
4 National 5s or equivalent, including English and numeracy subjects.
Before confirming appointment, you will be required to obtain a Level 1 Disclosure from Disclosure Scotland.
Responsibilities
* Assist with bank account management, including reconciliation, monitoring transactions, fund movement, and report preparation.
* Assist with financial analysis, input/output, and report preparation.
* Assist with the complaints system, processing actions, and responses.
* Assist with the use of Oracle for processing invoices and raising debtor accounts through Ash.
* Assist with the completion of quarterly VAT returns to HMRC.
* Assist with recruitment and payroll processes.
* Check and record incident report forms.
* Assist with research for management, including report, procedure, and policy preparation.
* Assist with the development and maintenance of systems and procedures for Freedom of Information and Data Protection, ensuring compliance, handling enquiries, and providing training.
* Assist with the development and maintenance of financial and documentation systems and procedures.
* Maintain inventories and records.
* Assist with insurance records and processing claims.
* Assist with the Concession Scheme enquiries, training, and the development and maintenance of related records and databases.
* Assist with PRS and PPL returns.
The Individual
* Ability to work effectively in a team environment.
* Self-motivated with good communication skills for dealing with staff and public enquiries.
* Flexible approach to work priorities.
* Experience in a clerical role involving documentation processing.
* Financial and administrative experience, including data gathering and analysis.
* Proficiency in Microsoft Office, including Word and Excel.
* Ability to present issues clearly and multitask effectively.
* Excellent time management and organizational skills.
* Ability to cope under pressure.
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