Overview
An exciting opportunity has arisen for a part-time Medical Secretary to work as part of the administration team based at Wycombe Hospital.
The postholder will provide a comprehensive medical secretarial and administration service to the department in strict accordance with GDPR and Trust confidentiality guidelines, ensuring all work is processed in a timely, efficient way, including audio typing of clinic letters and documents, organising group clinic sessions and general administration required by the Diabetes Specialist Nursing Team. This may involve correction of grammar and interpretation of handwritten clinical notes of advanced medical terminology.
Main duties
* Provide a support administration service within the department.
* Undertake accurate audio/copy typing (including digital) of medical correspondence and general administration for a team of Diabetes Specialist Nurses, including highly sensitive and complex medical terminology with a need for confidentiality.
* Use Care Records Service for checking patients in and out, making appointments, tracking medical notes, etc.
* Receive and open mail, action routine/non-routine and urgent correspondence, drawing necessary items to the attention of the relevant person(s).
* Assist with daily management of clinic lists and booking of priority patients into clinics.
* Exercise initiative in dealing with enquiries from patients/relatives, general practitioners and other departments, both on the telephone and in person. Reassure patients waiting for appointments, test results and commencement of treatment, and take appropriate action where required.
* Act as part of a departmental team, providing secretarial and administrative services as necessary for colleagues in their absence.
* Assist in maintaining Excel databases for audit purposes as required on a national basis and within the Trust.
* Any other tasks as may be agreed between the post holder and the nursing team in the future.
About us
Listen to why colleagues think we\'re a great place to work! BHT - A great place to work (buckshealthcare.nhs.uk)
What does Buckinghamshire Healthcare NHS Trust offer you?
* Opportunities for learning and development to support career progression.
* Flexible and agile working alongside NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.
* A range of health and wellbeing services to promote a healthy, happy workforce.
Why work for us?
* We are committed to inclusion and ensuring all colleagues feel they belong. We encourage applicants from diverse backgrounds.
* We aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
* Diversity within the BHT family improves outcomes for the people and communities we serve.
* Support for the Armed Forces Community and valuing service leavers/veterans and their families.
What do we stand for?
* Vision: to provide outstanding care, support healthy communities and be a great place to work.
* Mission: to provide personal and compassionate care every time.
* CARE values: collaborate, aspire, respect and enable.
Details
Date posted: 12 September 2025
Pay scheme: Agenda for change
Band: Band 3
Salary: £24,937 to £26,598 a year per annum pro rata
Contract: Permanent
Working pattern: Part-time
Location: Wycombe Hospital, Queen Alexandra Road, High Wycombe, HP11 2TT
Qualifications
* GCSE Grade C or above/equivalent in English Language
* RSA II Typing, or equivalent
* Medical Secretarial Course/Medical Terminology Course, or demonstrated equivalent
Experience
* Experience of working within the NHS in a similar setting
* Experience of working within a busy office environment
* Experience of word processing
* Experience of audio-typing
* Ability to work with highly confidential data and maintain patient confidentiality
* Good working knowledge of MS Office
Special circumstances
* Willing to travel between the three hospital sites within the Trust
* Able to maintain a flexible approach to the role and duties
Disclosure and Barring Service Check: This post is subject to regulatory checks as part of the Rehabilitation of Offenders Act requirements.
Employer details: Buckinghamshire Healthcare NHS Trust, Wycombe Hospital, Queen Alexandra Road, High Wycombe, HP11 2TT
Employer's website: careers.buckshealthcare.nhs.uk
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