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We are currently recruiting for a Risk and Best Practice Assistant to join our Bath office. You will assist the Risk and Best Practice team in the provision of professional, efficient, and high quality first-tier assistance with risk and compliance queries to the firm and external parties.
Duties will include:
* Be the first point of contact for queries in relation to the department’s policies and procedures, escalating where appropriate
* Review and respond to first line GDPR data breaches, liaising with the relevant staff. Where appropriate forwarding complex matters to the Risk and Best Practice Lawyer
* Review and respond to AML queries, escalating to the AML Manager where appropriate
* Provision of first-tier guidance on client onboarding queries, including initial analysis of e-verification search issues and analysis of PEP and Sanctions matches
* Provide support to staff on the e-verification and client management system
* Maintain and generate reports on the department’s risk and compliance registers, including but not limited to: complaints and claims; compliance breaches; anti-money laundering registers and training records
* Monitoring of updates to the sanctions regime by the government and OFSI, checking the details against our database and informing the staff of the updates
* Undertake file audits to determine compliance with our policies
* Assistance with the identification of key policies, documents, or correspondence
* Renewal and collation of the department’s certificates and registrations including ICO registrations and insurance certificates
* Support the annual SRA Practising Certificate Renewals, assisting HR with provision of risk data
* Provide administrative support for external audits, including those relating to Lexcel, CQS, AML audits and the Legal Aid Agency
* Manage the Risk and Best Practice team’s diaries and ensure key dates and deadlines are recorded. Responsible for scheduling and minuting meetings and chasing up actions
* Provide support to the other members of the Risk and Best Practice team, including the creation of bundles to support analysis of claims and complaints or to assist with investigations
* Creation of correspondence and training materials
* Manage and maintain the Risk and Best Practice Team’s intranet pages
* Monitor SRA/Law Society/ICO websites for updates
* Developing and delivering induction training to new starters
* Support the team with other administrative duties and projects as required
* Carry out any other ad-hoc duties as requested
Skills, Experience and Attributes
* Previous experience within a legal environment is desirable
* Excellent organisation skills with the ability to prioritise effectively and meet tight deadlines
* Some knowledge of risk and compliance subjects relevant to a law firm, for example, anti-money laundering and/or data protection
* Team player - actively participates as a member of a team
* Develops and maintains relationships with others
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