Visit.org is seeking an experienced, responsible, and motivated Freelance Event Specialist to manage logistics for upcoming in-person events held in various cities. The ideal candidate will possess an entrepreneurial spirit, a passion for live events, a strong commitment to our mission, and the energy and discipline to deliver memorable and impactful experiences for our corporate clients.
Who are we?
Visit.org is an enterprise SaaS company that promotes purpose-driven engagement for a more involved workforce. With proprietary content across 90+ countries, we provide infrastructure and content for employee and client engagement centered on social impact. Our clients include Colgate, Paramount, Adobe, Twilio, Tommy Bahama, among others.
We organize both in-person and virtual events such as waterfront clean-ups, volunteering at local kitchens, sending cards to seniors, caring for animals, building STEM kits, and more. These events focus on over 30 social impact areas, created and led by nonprofit organizations worldwide. Join us and make a difference!
Responsibilities:
1. Coordinate all event details, including shipping materials and staffing, and serve as the on-site coordinator for engaging, team-building, social impact events.
2. Participate in virtual planning meetings with all stakeholders before each event.
3. Manage on-site responsibilities: setup, coordination with onsite team, teardown, site cleanup, problem-solving, and ensuring a high-quality experience.
4. Represent Visit.org, lead the event, and resolve issues on-site.
5. Align roles with onsite teams, including event hosts, nonprofits, venues, staff, and partners.
6. Oversee check-in processes, welcoming guests warmly.
7. Address issues such as missing supplies, late staff, or tech problems, escalating when necessary.
8. Provide updates, photos, and videos to the Events Team during the event.
9. Assist with post-event cleanup and shipping materials back to the distribution center.
Qualifications:
* Fluent in English with strong communication skills.
* Based in Coventry, England.
* Flexible schedule for per-event contracts, including nights and weekends.
* Experience in large-scale and intimate events.
* Proven ability to execute high-quality events and enhance customer experience.
* Resourceful, calm under pressure, solutions-oriented.
* Quick thinker with problem-solving skills.
* Organized, detail-oriented, and a self-starter.
* Enjoys building relationships and customer service.
* Experience in group facilitation and managing dynamics.
* Able to work flexible hours, including nights and weekends.
* Willing to travel locally.
* Strong interpersonal skills, especially in fast-paced settings.
* Adaptable to varied tasks and responsibilities.
* Comfortable engaging with large crowds.
Physical Demands:
* Ability to lift, slide, and carry up to 30 lbs.
* Ability to stand for extended periods.
What We Offer:
* Competitive hourly pay.
* Opportunity to contribute to meaningful social impact work.
* Networking with like-minded individuals.
* Build your professional resume.
* Potential for ongoing freelance work with Visit.org.
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