Tissue Coordinator / Laboratory Assistant and Theatre Administrator
NHS AfC: Band 3
Here at Sandwell and West Birmingham NHS Trust we’re committed to recruiting and supporting a diverse workforce and we welcome applications from all parts of the community. We are committed to having a team that is made up of diverse skills, experiences and abilities whilst employing people to our organisation who meet our Trust values of ambition, respect and compassion. With the opening of our new hospital, Midland Metropolitan University Hospital, it’s the coming together of expertise from every corner of our organisation and a show of our commitment to provide better healthcare and create more jobs and so much more. We at the Trust actively encourage Black and Minority Ethnic (BME) and disabled applicants, as well as members of the armed forces community and value the positive impact that difference has on our teams. We are committed to equality and diversity within our workforce.
Job overview
This is a unique, pivotal, and complex Band 3 role that spans both laboratory governance and theatre administration within the Birmingham and Midland Eye Centre (BMEC).
The primary focus is to ensure legal compliance for all human tissue activities under the Human Tissue Act 2004 and the HTA Licence held by BMEC. This involves meticulous tissue coordination, traceability, and archiving, as well as acting as the co‑ordinator for the Donor Eye Retrieval Service.
In addition, the post holder will provide comprehensive and efficient administrative support to the Theatre Service and Managers, assisting with the administrative workload to ensure smooth clinical operations.
The role requires exceptional organisational skills, attention to detail, and a proactive approach, as you will be operating under the guidance of the HTA Designated Individual and Theatre Managers.
Main duties of the job
* Ensure strict legal compliance with the Human Tissue Act 2004 and the BMEC HTA Licence.
Manage the full life‑cycle of human tissue: coding, receipt, storage, tracking, and safe disposal.
Maintain accurate paperwork and electronic records for complete traceability of tissues used for transplantation and research.
Monitor specialist storage equipment (e.g., −8 °C freezers) and implement immediate remedial actions as needed.
Manage and audit tissue stock levels and order transplant tissues.
Provide comprehensive, efficient, and confidential administrative support to the Theatre Service and Theatre Managers.
Assist directly with the administrative workload, using initiative and judgment to manage matters independently.
Handle general telephone enquiries from staff and medical colleagues.
Detailed job description and main responsibilities
For further information about this role, please see the attached Job Description and Personal Specification.
Person specification
Experience
* Experience of using a computer, including Microsoft Office Packages, Windows, Word, spreadsheets, databases
* Experience of working in a clinical environment
Qualifications
* Good standard of education. E.g. Grade C GCSE (or equivalent) Maths and English. Numerate.
* RSA qualification in Business Administration or equivalent experience.
Personal Qualities
* Able to work as part of a team.
* Able to maintain diaries effectively – Time management, prioritisation and organisation skills.
* Able to produce good quality letters and other written documentation.
* Prioritisation and organisation skills.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Please note-If this vacancy receives a high number of applications, it will close before the stated closing date. Please ensure that you have completed and submitted your application at your earliest convenience to avoid disappointment.
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