Join us at EIT:
At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity's greatest challenges in four transformative areas:
* Health, Medical Science & Generative Biology
* Food Security & Sustainable Agriculture
* Climate Change & Managing CO₂
* Artificial Intelligence & Robotics
This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you'll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at
Your Role:
At EIT we are seeking an experienced, proactive and detailed orientated Team Coordinator to support our growing Real Estate team. Reporting to the Executive Assistant – Real Estate, you will play a key role in ensuring smooth day‑to‑day operations across a group of Real Estate Directors, supporting them with coordination, scheduling, documentation and workflow management.
This is an exciting opportunity to join a fast‑paced team at the heart of EIT's expanding campus programme, contributing to a transformative real estate vision that will support scientific innovation for years to come.
Your Responsibilities:
* Manage team calendars, schedule meetings and coordinate all related logistics, including room bookings and preparation of materials.
* Provide a professional and welcoming first point of contact for all visitors.
* Carry out day‑to‑day administrative tasks, including accurate processing of expenses, invoices and internal documents.
* Support travel bookings and event coordination, including catering and logistics.
* Prepare and manage correspondence, agendas, documents and team records to ensure information is organised and accessible.
* Assist with onboarding activities and maintain accurate team data.
* Liaise with internal teams and stakeholders to support clear communication and efficient coordination of activities.
Requirements
Essential Skills, Qualifications & Experience:
* Proven experience in an administrative or coordinator role.
* Competence with Microsoft 365 and communication tools.
* Excellent organisational skills and attention to detail.
* Strong written and verbal communication skills.
Benefits
Our Benefits:
* Salary: £30,000 - £35,000 (dependent on experience) + travel allowance + bonus
* Enhanced holiday + options to buy additional days
* Pension
* Life Assurance
* Income Protection
* Private Medical Insurance
* Hospital Cash Plan
* Therapy Services
* Perk Box
* Electric Car Scheme
* Childcare benefit
Working Together – What It Involves:
* You must be eligible to work in the UK with a willingness to travel as necessary.
* You must be based in, or within easy commuting distance of, Oxford.
* The postholder is expected to be on-site in Oxford five days per week. Some flexibility may be arranged in line with business requirements and operational priorities.