Requirements
* We encourage applications from people with a wide variety of backgrounds and experiences
* You are experienced, highly organised, and thrive in a fast-paced, high-pressure environment
* You are comfortable managing multiple senior stakeholders, making decisions quickly, and handling a constant flow of competing demands
* You have prior experience supporting senior executives in a high-volume PA/EA role and are confident managing complexity from day one
* You are credible, professional, and confident dealing with senior leadership, artists, and external partners
* You can manage multiple priorities simultaneously without dropping detail
* You anticipate needs, solve problems quickly, and don’t wait to be asked
* You remain calm under pressure and can pivot quickly as priorities shift
* Clear, concise, and professional in all interactions
* Comfortable working across UK and US time zones
* Confident across Google Workspace, Microsoft Office, and tools such as Concur and Airtable
* An interest in music and culture, and an understanding of the environment you’re operating in
What the job involves
* This is a high-volume, high-impact Personal Assistant role supporting two Co-Presidents at the centre of Atlantic Records UK
* You will act as both gatekeeper and operator, managing two demanding, fast-moving schedules while navigating a constant flow of internal and external stakeholders
* The pace is fast, the volume is constant, and priorities shift quickly
* Success in this role requires someone who is highly organised, commercially aware, and confident managing senior stakeholders across all levels
* This is not a step-up role
* We are looking for someone who has already operated in a similar high-pressure PA/EA position and can hit the ground running
* You will own and drive the day-to-day operations for two senior leaders, ensuring nothing is missed and everything runs seamlessly
* Manage two extremely busy and ever-changing diaries, balancing competing priorities, resolving conflicts in real time, and making confident judgement calls on scheduling
* Support management of high-volume inboxes and incoming requests, acting as a filter and escalation point while ensuring clear prioritisation and follow-through
* Operate as a key point of contact across the business and externally: managing relationships with senior leaders, artists, management teams, and partners. You will need to be confident, credible, and solutions-focused at all times
* Coordinate complex international and domestic travel, often at pace, ensuring seamless execution and real-time problem solving when plans change
* Prepare agendas, briefing materials, and key information. Capture actions and ensure accountability across multiple stakeholders
* Own expenses end-to-end (Concur), ensuring accuracy, timeliness, and compliance
* Maintain key systems (Concur, Airtable) and ensure operational efficiency across day-to-day workflows
* Provide hands-on support across priority business needs, including presentations, internal initiatives, and coordinating inputs for key meetings
* Manage a high volume of ticket requests and AAA access, working closely with Artist Relations to deliver quickly and accurately
* Act as a polished and professional point of contact for external guests, ensuring a seamless experience
* Support delivery of label events and key cultural moments, often requiring flexibility and presence outside of standard hours
* Coordinate catering, hospitality, and thoughtful gifting for artists, clients, and internal stakeholders
* This is a rare opportunity to operate at the centre of a leading record label, supporting two senior leaders while gaining exposure across the full breadth of the business
* You will play a critical role in how the label operates day-to-day: with real responsibility, visibility, and impact
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