Job Description
POST: Payroll Administration Officer
ACCOUNTABLE TO: Payroll Manager & Supervisor
HOURS: 25 hours per week, days to be agreed. Some flexibility in working days will be required to suit the needs of customers and of the service.
HOURLY RATE: £13.45 per hour
LOCATION: AILN
The Michael Lynch Centre for Enterprise
Ardrossan
CVs to Payroll Manager – wendy@ailn.org
Purpose of the Post
The post holder will undertake a range of administrative duties in AILN’s Payroll department.
Duties of the Post
* Provide administrative support to the Payroll.
* Support and assist AILN Payroll service customers by providing information about the payroll service.
* Ensure that AILN payroll service customers (PA Employers) of Personal Assistants are aware of their responsibilities in relation to payment of wages.
* Ensure customers are aware of the dates for submission of timesheets for each of their PA’s and that they include the information required to enable timesheets to be processed accurately and timeously.
* Ensure records are maintained of all financial transactions.
* Ensure that confidentiality is maintained in all matters relating to customers and the organisations finances and that all records are stored securely and are archived in accordance with AILN’s policies and procedures.
* Communicate with stakeholders including the Ayrshire Councils in relation to financial matters, ensuring appropriate sharing of information at all times.
* Record information required for monitoring and reporting purposes and provide it as required to the Payroll and Accounts Manager.
Qualifications
Evidence of educational qualifications gained at school, college or university.
Committed to anti-discriminatory practice.
Knowledge
* Administrative tasks and systems.
Experience
* Working in an office environment.
* MS Office, awareness of social media.
* Using e‑mail and internet.
* Working on own initiative and as part of a team.
* Organising events.
* Monitoring and spotting trends.
Skills/Abilities
* Good listening, communication and interpersonal skills.
* Good written skills.
* Proven ability to organise, prioritise and manage own work.
* Ability to communicate with people in a sensitive and person‑centred manner, including people who require support, carers, other professionals and members of the public.
* Ability to organise, plan and prioritise own work and meet deadlines whilst remaining responsive to others.
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