Please note that this recruitment is on behalf of a local growing M&E firm based in Ballymena.
Job details
We are seeking a highly organised and proactive Administrative Assistant with proven experience in preparing, compiling, and maintaining Operation & Maintenance (O&M) manuals. The successful candidate will play a key role in supporting our M&E operations team, ensuring compliance documentation is effectively managed and project information is delivered to the highest standard.
Key Responsibilities
* Prepare, compile, and issue Operation & Maintenance (O&M) manuals in line with project requirements.
* Develop, maintain, and update an O&M data sheet library to ensure accurate and accessible records.
* Manage compliance-related documentation from start to finish, including surveys, certifications, and O&M manuals.
* Coordinate with engineers, project managers, and external suppliers to gather technical documentation.
* Ensure all compliance documentation is accurate, complete, and submitted within required timescales.
* Provide diary management, scheduling, and general administrative support to the operations team.
* Assist with document control and maintain project records in accordance with company standards.
* Support wider office administrative duties as required.
Skills & Experience
* Proven experience in preparing and compiling O&M manuals, ideally within an M&E or construction environment.
* Strong organisational and time management skills with excellent attention to detail.
* Experience in managing compliance-related data and documentation.
* Confident in diary management, planning, and scheduling tasks effectively.
* Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems.
* Ability to communicate effectively with internal teams and external stakeholders.
* Self-motivated with the ability to manage multiple tasks and meet deadlines.
Desirable
* Knowledge of M&E industry standards and compliance requirements.
* Familiarity with technical documentation and drawings.
* Experience working with ISO standards or quality management systems.
What We Offer
* Competitive salary based on experience.
* Opportunity to develop within a growing M&E firm.
* Supportive team environment.
Job Type: Full-time
Pay: £26,000.00-£30,000.00 per year
Benefits:
* Company pension
Work Location: In person