Overview
Preparation and Scanning Officer Band 2
There are four positions being advertised:
* 1 x 37.5 hrs per week: Monday to Friday 6.00am - 2.00pm
* 1 x 37.5 hrs per week: Monday to Friday 8.00am - 4.00pm
* 2 x 37.5 hrs per week: Monday to Friday 10:00am - 6.00pm
However, a degree of flexibility with working hours is occasionally required.
Support the day to day operation of a high quality, effective and efficient Digital Health Service within the Health Records Department. We are a centre of excellence in rural and remote healthcare, offering opportunities for personal and professional development and a supportive team.
Responsibilities
* Provide an effective and efficient health records service that ensures timely availability of the digital health record to support patient care and manage the paper estate until it disappears.
* Manage the digitised data that forms part of the electronic patient record.
* Provide an effective and efficient Scanning Bureau service, including preparation, scanning, validation and uploading of diverse document types.
* Participate in the archiving process of the paper health record and any re-call.
* Assist in the prompt processing of deceased patient paper health records where directed.
* Continue to develop and maintain competencies in all areas of work.
About us
At NCIC, we aim to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in rural and remote healthcare and provides a wide range of community and acute services throughout the county.
We are guided by five key principles: safe, high quality care every time; clinically led; quality and safety at the heart of the Trust; a positive patient experience; and being a great place to work. We are committed to diversity, inclusivity, and sustainability.
Details
* Date posted: 10 October 2025
* Pay scheme: Agenda for change
* Band: Band 2
* Salary: £24,465 a year Pro Rata
* Contract: Permanent
* Working pattern: Full-time, Part-time
* Reference number: 262-A-25-7428577
* Job location: Kingmoor Park, Unit G Duchess Avenue, Carlisle, CA6 4SN
Job description and requirements
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Qualifications and requirements
Essential
* NVQ 2 in relevant admin related subject or equivalent experience
* Knowledge of UK GDPR and data protection
Desirable
* Health Service Records qualification
* Microsoft Office Skills Training (MOST) or IT qualification
Disclosures and other information
Disclosure and Barring Service: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires DBS submission. Costs may be deducted from salary.
Additional information may include relocation assistance, eligibility for Disability Confident Scheme or Armed Forces Covenant interviews, and other benefits (subject to eligibility).
Important: document evidence of meeting all essential criteria in the supporting information. Shortlisted candidates will be invited to log on to Trac to select an interview time, usually within 2 weeks of the closing date.
Employer details
North Cumbria Integrated Care NHS Foundation Trust
Kingmoor Park, Unit G Duchess Avenue
Carlisle, CA6 4SN
Website: ncic.nhs.uk
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