Overview
British Heritage Summer School Assistant Administrator – Part time, College of Arts and Law, History. Duration: 15/06/2026 – 10/07/2026. Hourly rate: £14.27 per hour plus holiday entitlement. Closing date: 31/05/2026 at 23:55.
Note: This vacancy may be taken down early depending on the number of applications received. It is recommended to submit an application promptly.
Our offer to you
At the University of Birmingham, Worklink is the dedicated student employment service which helps students to find flexible, well paid part-time roles that fit around your studies. Each year, the University invests more than £2.5 million to employ 3,000 of our own students in a wide range of roles, supporting our student community into part-time work. Roles available via Worklink include administrative roles, support staff such as cleaners or baristas, research roles and many more.
Jobs through Worklink help you to gain work experience, develop skills relevant for your future career, and improve your soft and hard skills in a professional setting. Enhance your CV and get valuable experience ready for graduate roles and feel connected to your university and local community.
Our jobs are flexible and can be scheduled around your academic commitments, so you can focus on your studies first. Our team are passionate about supporting students into work. Worklink are based in a central location on campus which is easily accessible for students and can also be contacted online.
Find out more about working through Worklink here or via the student intranet.
Job context
As an Assistant Administrator for the British Heritage Summer School, a programme that combines academic insight with hands-on experiences, providing an introduction to the UK’s rich cultural landscape. You will assist with the organisation of activities related to this, including coordinating trips and visits to heritage sites. You will also provide peer support for visiting international students.
Main duties
* Provide the first point of contact for a broad range of queries, most of which are routine. Resolve the majority of queries from your thorough knowledge of the department, processes and systems.
* Ensure that all record keeping is up to date and accurate.
* Carry out a range of administrative tasks, including using the Microsoft suite (Word, Outlook, Excel) and word processing documentation.
* Assist in organising the distribution of large quantities of information to the appropriate audience, or tasks within your immediate work area.
* Coordinate team diaries, book and attend meetings, and take notes as required.
* Undertake duties such as filing and photocopying.
* Process orders and invoices through appropriate systems, and follow up to ensure delivery of goods or services.
* Organise chauffeuring or other similar services when required.
* Treat everyone with dignity and respect, supporting equality and valuing diversity.
* Undertake basic duties including sorting post and preparing post for the relevant postal service.
Required Knowledge, Skills, Qualifications & Experience
* A good standard of literacy and numeracy
* Experience working in a similar environment
* Proficient in Microsoft packages
* Accuracy and attention to detail is essential
* Excellent teamwork and communication skills, both written and verbal
* A customer-focused approach
* Ability to organise your own workload
* Ability to learn and understand how diversity considerations affect own area (e.g. dietary requirements and dress code)
Further details
* This role has a minimum of 4.5 hours per week for the duration of four weeks (15/06/2026 – 10/07/2026), with opportunity to work up to 20 hours per week depending on availability.
* This role is open to all students, though it is preferable for applicants to be currently studying within the School of History and Cultures. This is not essential for applying, but may affect shortlisting/interviewing.
For any informal queries, please contact Faye Sayer (f.a.sayer@bham.ac.uk).
The University of Birmingham restricts all students to working up to 20 hours per week during term time for a maximum of 13 consecutive weeks. If your course does not follow the usual academic term timetable, you and your supervisor must formally agree vacation periods if this role exceeds 20 hours per week. International students may need to apply to the Registry for authorised absence. You are eligible to apply only if you are a current University of Birmingham student. If you are not, your application will not be considered.
To work, you will need to carry out a right to work check. These checks must be completed prior to work commencing.
Regarding the use of AI in applications, we shortlist candidates based on their unique perspective and potential. Cover letters generated through AI tools are not expected to score highly. You may use AI tools for research, but all written content in your application must be your own work. Authenticity and originality are key to this process.
Due to the high volume of applications, we’re unable to contact all applicants individually. You can check the progress of your application by logging into the Worklink jobs portal using the same email address you used to apply. If you haven’t heard back within six weeks of the closing date, please assume your application has been unsuccessful.
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