Job overview
We are looking for an efficient, flexible and organised person to join the Cancer team in Buckinghamshire as a Multi-Disciplinary Team (MDT) Coordinator and Patient Tracker.
The Trust is responsible for tracking hundreds of cancer patient pathways at any time. This requires diligence and patience and good communication skills to expedite diagnostic tests, procedures & admissions, both within the Trust and with other hospitals.
The successful candidate must have excellent attention to detail and good organisation skills. They must be confident in speaking with staff members from a range of multi-disciplinary teams and support the coordination of meetings including live typing of clinical discussions.
NHS experience is desirable, whilst strong IT skills are vital, as well as being able to work both independently and as part of a team.
(Training specific to the post will be organised on appointment).
Main duties of the job
1. The co-ordination of nominated MDT(s). This may require being available for an early start or late finish and during lunchtimes.
Providing administrative facilitation and support to the MDT’s weekly meetings and ensure patients are tracked in a timely fashion, this will include:
2. Organising venue and ensuring all technology (visual aids, laptop etc) are prepared and an attendance list is provided.
3. Creation and circulation of discussion lists, ensuring all appropriate internal and external reports and letters are included
4. To be a core member of MDT’s meetings including live typing of action plans and patient outcomes
5. Attend weekly meeting with PTL Team leader and Service Manager to escalate any diagnostics tests or appointments.
6. Demonstrate flexibility and to deputise for other MDT co-ordinators on a regular basis to cover sick and annual leave and have a good working knowledge across all cancer sites.
Working for our organisation
Listen to why colleagues think we are a great place to work! -
Person specification
Education, Qualification & Training
Essential criteria
7. Educated to GCSE standard including English and maths / computer studies or equivalent.
Desirable criteria
8. Knowledge of medical terminology is a distinct advantage
Experience
Essential criteria
9. Experience of managing a discrete body of work to ensure timescales are met.
10. Office experience giving a good grounding and background to the tasks.
Skills, Abilities & Knowledge
Essential criteria
11. Good keyboard skills are required to ensure provision of an efficient and accurate service to multi disciplinary staff.
12. Clear and concise written and verbal communication to ensure accuracy of information being required or transferred
13. Awareness of providing an efficient and confidential service to multidisciplinary teams.
14. Collation and provision of accurate and appropriate clinical and other information for multidisciplinary teams so that clinical decisions can be made for benefit of patients.
15. Careful attention to detail to ensure accuracy when retrieving or entering data on cancer database or Trust IT system.
16. Ability to work under pressure, prioritise, respond to requests from several nurse teams at any one time and meet timescales.
17. Able to work on own initiative and as part of team to ensure cross cover and all aspects of work are covered.
18. Liaise effectively with Managers and clinicians re cancer patients
19. Excellent and compassionate communication skills
Desirable criteria
20. Knowledge of Trust systems for the day to day administration.
21. Ability to prioritise; respond to requests from several nurse teams at any one time
Special Circumstances
Essential criteria
22. Ability to travel between sites and other hospitals to attend meetings and training
PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.
COVID-19 and Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.
Application deadline: This post will close on the closing date stated at midnight, however if we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the advertised date.
Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records (ESR) system.
Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.
Travel expenses: It is Trust policy that travel expenses for interviews will not be reimbursed.
Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.
Employer certification / accreditation badges