Administration Office Coordinator
Location: Ipswich, Suffolk - Orwell Logistics Park (with occasional travel to Leiston, Suffolk)
Working pattern: 5 days per week on site Salary: £32,500 - £35,000 (depending on experience) + 5% bonus
Security: The successful candidate will be required to undergo security clearance checks
Closing date: Tuesday 26 May 2026
We're looking for an Administration Office Coordinator to join our site team at Orwell Logistics Park, supporting day‑to‑day office operations and the Logistics function on one of the UK's largest infrastructure projects.
This is a fully on site role, ideal for someone who enjoys being a visible, reliable presence in the office. You will act as the first point of contact for site administration, managing meeting rooms, visitors, parking, and general enquiries, while also providing hands‑on administrative support to the Logistics team.
Key Responsibilities
* Provide site wide office coordination and daily administrative support
* Manage meeting rooms, visitors, parking, and general site enquiries
* Support diary management, meetings, minute taking, and document control
* Assist the Logistics team with reports, presentations, and meeting records
* Liaise with internal teams and the client to ensure smooth site operations
* Maintain accurate document control, records, trackers, and logs in line with SZC procedures
* Arrange travel, accommodation, and hospitality as required
* Support onboarding and induction of new starters and visitors
* Ensure compliance with organisational policies and administrative standards
About You
You will be highly organised, professional, and confident in providing administrative support in a fast paced environment. You will demonstrate:
* High level of discretion and confidentiality
* Strong organisational and administrative skills
* Ability to work independently and proactively
* Excellent prioritisation and time management skills
* Calmness under pressure and ability to meet deadlines
* Strong written and verbal communication skills
* Confidence engaging with stakeholders at all levels
* Flexibility and adaptability in a dynamic working environment
* Strong IT skills, including Microsoft Outlook, Word, Excel, and PowerPoint
Knowledge, Skills, Qualifications & Experience
Essential
* Previous experience in administration, office coordination, or team support
* Strong administrative/secretarial knowledge with ability to learn new systems
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
* Excellent organisational skills with a methodical and flexible approach
* Ability to work independently and use initiative
* Strong interpersonal skills and ability to build effective working relationships
* A collaborative, team focused approach
* Proven ability to handle confidential information appropriately
Behavioural Competencies
* Humility
o Recognise the value brought from different cultures and experiences
o Be open to other's points of view and ideas, be willing to debate and to compromise
* Positivity
o Positively challenge poor quality and performance
o Identify solutions at the lowest possible level
o Encourage tier 1s and others to bring new ideas forward
* Respect
o Value the rules and environment in which we operate
o Give and receive feedback with respect
o Embrace and engage with new people and ideas
* Solidarity
o One team, working closely together and helping each other
o Empowered teams always looking forward.
o Shared responsibility for delivery the project outcomes
* Clarity
o Communicate clearly and consistently
o Promote collaboration and team alignment
o Clearer and faster decision making
o Drive simplification at all levels
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