We are currently seeking a temporary Full-time Band 4 Admin Team Leader for our Client in Armagh
Mon-Fri (9-5)
£13.57 per hour
The Administrator / Team Leader will be responsible for the supervision of Estates Operations Admin staff Trustwide, and for the provision of a robust administrative support service for the Assistant Head of Estates Operational Services for the Newry & Mourne, Armagh & Dungannon and Craigavon & Banbridge localities. This will include travel to the sites.
Duties include but not limited to:
1. Responsible for the day-to-day supervision of Estates Operations Admin staff Trustwide.
2. Operate MICAD and the BSTP finance system for requisitions, fuel receipts purchase card and the receipt and processing of invoices for payment.
3. Undertake a range of administrative duties including personally dealing with routine items.
4. Maintain annual leave and sickness leave records for DEL staff Trustwide.
5. Update and maintain Rotawatch for on call arrangements.
6. Prepare documentation in relation to notice of on-site generator testing and other ad hoc notices of service disruption e.g. bleep maintenance/upgrading, road closures, traffic diversions etc. for onward global email distribution.
7. Assist with the development and implementation of Admin processes and procedures.
8. Assist with the organisation of departmental training, regional training and maintain training matrix.
9. Assist with the preparation of ad hoc reports.
10. Prioritise workload in accordance with expected outcomes.
11. Maintain effective communications in writing, by telephone or in person and maintain and develop close working relationships with Service Contractors/Engineers and Trust staff at all levels.
Essential Criteria:
1.HNC/HND or equivalent/higher qualification in an administrative related field AND 1 years’
experience in a clerical / administrative role
OR
NVQ level 3 in administration AND 2 years’ experience in a clerical / administrative role
OR
4 GCSEs at Grades A-C including Maths and English or English Language (excluding English
Literature) or equivalent / higher qualification AND 3 years’ experience in a clerical / administrative
role
OR
4 years’ experience in a clerical / administrative role at Band 3.
2. OCR Level II (Parts 1 & 2) Text processing/Word processing OR 2 years equivalent experience in the use of Microsoft Office Products including Microsoft Word.
3. Working knowledge of electronic information systems/databases and inputting and extraction information
4. Working experience in an administrative capacity dealing with competing demands on
time and resources, adhering to tight deadlines.
Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criterion will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.
The Recruitment Co is a corporate member for the Recruitment and Employers Confederation operating as an Employment Business for the recruitment of temporary vacancies