Job Description
Job Opportunity: Timetabling Coordinator
Location:
Nottingham City Libraries
Department:
Communities, Environment & Resident Services – Culture and Libraries
Salary:
Grade D £26,824 - £27,694 per annum (pro-rata for part-time)
Contract Type:
Hybrid (Work-based & remote working)
Hours:
Part-time (pro rata), including early mornings and some Saturdays.
Closing date:
4th October 2025
About The Role
Are you a highly organised individual with a knack for scheduling and coordination? Nottingham City Libraries are seeking a proactive and detail-oriented
Timetabling Coordinator
to ensure our libraries are fully staffed and running smoothly.
In this pivotal role, you'll be responsible for managing the timetables of front-line staff across our library network. You'll work closely with Customer Service Managers, the Volunteer Coordinator, and other stakeholders to plan for scheduled leave, respond to unplanned absences, and ensure adequate staffing for events, training, and peak periods.
Key Responsibilities
* Lead the scheduling of permanent and casual staff across all library sites.
* Manage absence reporting systems and provide swift cover solutions.
* Collaborate with the Volunteer Coordinator to maintain volunteer timetables.
* Provide Saturday cover on a rota basis to manage absence calls.
* Communicate effectively with staff and managers about timetable changes.
* Support volunteer recruitment and onboarding.
* Supervise and identify training needs for staff and volunteers.
* Ensure compliance with data protection, equality, and health & safety policies.
What We're Looking For
* Strong IT skills, especially in Microsoft Excel and database management.
* Excellent communication and organisational abilities.
* Ability to work independently and manage competing priorities.
* A collaborative, flexible, and professional approach.
* Commitment to delivering an outstanding public library service.
* Willingness to work early mornings, Saturdays, and across various locations.
Why Join Us?
* Be part of a service that makes a real difference in the community.
* Work in a supportive, inclusive, and forward-thinking environment.
* Enjoy a hybrid working model with flexibility and autonomy.
Job Description And Specifications Can Be Found Here
At Nottingham City Council we believe that work is what you do, not where you do it. We offer different working arrangements, depending on the role, including hybrid working. Further information on Worker Types and what these mean in terms of how and where you work can be found on the
additional information
for applicants page.
For informal enquiries, please contact Darren Smith, Customer Service Manager, by email at
Closing Date:
4th October 2025
Please note there may be occasions where we close the advert before the closing date and we encourage you to apply as soon as possible.
Interviews will be held:
15th October 2025
If you have any technical issues when completing your application, please contact our Employee Service Centre:
By applying to this job, you agree to our Terms & Conditions.
About Us
Thank you for your interest in working for Nottingham City Council. As one of the largest employers in Nottingham we offer a wide range of roles across a range of services. In return for your skill, drive and commitment to serving the people of Nottingham, we can help you to develop an exciting and rewarding career, with access to the following benefits.
In addition to working within a great team and a competitive salary you will have access to:
* 26 days annual leave (rising to 33 days after 5 years' service) + bank holidays with the ability to buy additional leave annually
* Access to a generous, defined benefit pension scheme offering 17.9%
* Smart Working – to support your work life balance
* Health and wellbeing benefits including access to our Employee Assistance Programme
* Discounted membership at selected local sports and fitness centres, cinema, shopping and much more
Nottingham City Council is committed to recruiting a talented workforce that reflects the communities we serve. We are a fair and inclusive employer and welcome applications from people from all backgrounds and with different abilities. We recruit for diversity and value difference.
We particularly want to hear from you if you are from Minority Ethnic communities, identify within the Lesbian, Gay, Bisexual, Transgender and Queer+ community (LGBTQ+) and if you are Disabled - these groups of people are underrepresented in our workforce, and we'd like to reflect our local population more through our recruitment processes.
We are supportive of flexible working arrangements wherever possible and we would encourage you to discuss this with us during the selection process, should this be something you are interested in.