This role could complete administration tasks for Production, Warehouse, Goods In, QC and senior executive team.
1. Provides administrative support, such as drafting documents, maintaining schedules, and utilizing specialized programs to track, maintain, and update information.
2. Performs front of house duties, such as greeting and assisting customers, answering and directing phone calls, and taking messages.
3. Takes the lead in contract management activities such as liaising costs with suppliers, preparing contract reviews and other supportive roles.
4. Performs office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail, entering data, and running basic or standard reports.
5. Maintains, updates and ensures the accuracy of standard documents, records and accounts.
6. Maintains paper and electronic logs, forms, files, and other documents, prepares items for storage or destruction, and assists in maintaining the security and confidentiality of applicable information.
7. Assists higher level administrative supporting personnel in providing complex or difficult tasks, such as analyzing financial or budget figures, making travel arrangements, developing meeting agendas, and other activities; work is typically performed as directed.
8. Performs other duties as assigned.
FORMAL EDUCATION:
Leaving cert or equivalent education and experience.
KNOWLEDGE & EXPERIENCE
Two years of clerical or office support experience, preferably in a large/multi layered organization.
TECHNICAL/SKILL REQUIREMENTS
Providing office and administrative support;
Utilizing specialized or complex software;
Compiling and maintaining information;
Coordinating basic office operations;
Providing customer service;
PC skills; Microsoft Office applications (Word, Excel, PowerPoint, Outlook); and other electronic management systems as required;
Communicating with co-workers to provide and receive direction.