Join Us at Hestia: Make a Difference!
At Hestia, we are driven by our core values and are committed to creating an equitable, diverse, and inclusive environment. Our mission is to empower individuals to rebuild their lives and achieve independence. We are currently seeking a Job Title to play a vital role in our Service in location.
Your Role: What Will You Be Doing?
In this pivotal role, you will provide essential support to the Chief Executive Officer (CEO) and the Head of the CEO's Office. Your responsibilities will include:
* Preparing, implementing, and disseminating key governance documentation.
* Managing complex diary schedules for the CEO, including meetings and travel arrangements.
* Researching and preparing briefings on various topics as requested.
* Taking minutes at meetings and maintaining action logs.
* Supporting financial administration by tracking budgets and invoices.
* Maintaining confidential HR records for the CEO's direct reports.
* Coordinating information across the senior leadership team and ensuring smooth communication.
* Establishing and maintaining a clear knowledge library and filing system.
* Resolving administrative issues to improve workflow and operational efficiency.
What Do You Need to Bring?
We’re looking for someone who can demonstrate the core skills required for this role and align with our values and mission. You don’t need to tick all the boxes right away; what matters most is your willingness to learn. We also value lived experience in the areas we support, so feel free to share this in your application.
Qualifications:
The ideal candidate will have:
* A minimum of five years' experience in a senior administrative or coordinator role.
* Proven ability to manage a wide range of responsibilities with professionalism.
* Excellent interpersonal skills and the ability to communicate effectively at all levels.
* Strong written communication skills for producing clear and professional documentation.
Interview Steps: What to Expect
We keep our interview process straightforward:
* Shortlisting Call: Our recruitment specialists will discuss your experience, motivations, and values.
* Face-to-Face Interview: Meet with the hiring manager for a values and competency-based interview.
Don’t worry if there are additional stages; it’s all part of our thorough process for some roles.
Our Commitment to Equality, Diversity, and Inclusion
We believe that diversity strengthens our organization. We are committed to creating and maintaining an inclusive workforce that values the skills, abilities, and experiences of individuals from all backgrounds.
We Are a Disability Confident Employer
Hestia is proud to support individuals with disabilities. We offer a guaranteed interview scheme for applicants who meet the minimum criteria and provide reasonable adjustments throughout the selection process and employment.
Safeguarding Statement
We are committed to safeguarding and promoting the welfare of all individuals at risk. All staff and volunteers are expected to uphold this commitment.
Important Information for Candidates
If your application is successful, you will need to undergo pre-employment checks before a formal offer can be confirmed.
We may close this job advert early if we receive a high volume of applications or if the position is filled. We encourage you to apply as soon as possible!