1. Immediate start
2. Working in a well-established company
About Our Client
We are purpose driven, pioneering and commercialising novel healthcare solutions for people with neglected needs. Over forty years of research has gone into our clinical pipeline, giving options to patients where there were none before. That knowledge is now being selectively translated into other applications, helping people both clinically and in the wider healthcare world. The Company is on a growth trajectory, and we are looking for candidates who align with our purpose, have an entrepreneurial mindset and understand the needs of a small but fast-growing business and its leadership. You will join a friendly, dynamic and committed international team to deliver consistent results to tight deadlines.
Job Description
3. First point of call for incoming office communications, including phone answering, meeting and greeting guests, receiving vendor deliveries and mail
4. Office support responsibilities including catering and facilities management
5. Order and maintain the inventory for all office supplies, corporate stationery products, copy machine supplies and kitchen supplies
6. Purchase, maintain and track IT and telecommunications infrastructure
7. Compose and edit correspondence, internal memos and report
8. Invoice and expenses processinG
9. Working closely with HR Officer to assist in onboarding and offboarding staff
10. Ensuring the office is maintained to a neat and professionally acceptable standard
11. Assist Head of Global Administration with adhoc tasks
12. Provide cover and support to Office Manager/Facilities Manager
13. Team Support
14. Co-ordinate international and domestic travel and accommodation for staff, make bookings and determine most appropriate itineraries in accordance with the company's policies and procedures
15. Organise conference meetings and register staff at conference attendances.
16. Purchasing equipment, software and stationery for the UK office and entering invoices into QuickBook
17. Support for the team when they are travelling for urgent issues that may arise (this may require being available out of hours)
The Successful Applicant
18. Must be tech-savvy
19. Must have experience with organising complex multi-destination travel
20. Proficient in Microsoft Word, Excel and PowerPoint
21. Must be articulate and have excellent verbal and written communication skills
22. QuickBooks experience an advantage
23. Absolute discretion/confidentiality
24. Ability to multi-task, prioritise effectively and work on own initiative
What's on Offer
25. Company benefits