Length of employment:
Job Summary:
Have you considered a Civil Service career and the unparalleled opportunities it has to offer in a variety of significant roles, with the potential to change the nation and people's lives for the better?
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,000 MOD Civil Servants at over 300 locations. Ours is a diverse workforce with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.
The Army Basing and Infrastructure (B&I) Directorate plans and leads the built environment for the British Army to live, work and train. This is a key foundation for the UK's military capability and the team works alongside our delivery partners, Defence Infrastructure Organisation (DIO), Industry and the Reserve Forces' and Cadets' Associations (RFCA) to ensure that appropriate and sustainable infrastructure is in place to enable the Army to operate effectively. The Directorate consists of Civil Servants, military colleagues and contractors working closely to deliver the Army's Modernisation Agenda.
This post sits in a Programme Management Office within the 1* Head Infrastructure Change Pillar within the Directorate of Basing and Infrastructure. This PMO provides support to two Change Programmes: Defence Estate Optimisation (DEO) and Vehicle Storage Support Programme (VSSP) with Head Infrastructure Change acting as Programme Director for DEO and Senior Responsible Owner (SRO) for VSSP.
You will have the opportunity to input across the full range of programme management activities within the Programme Management Office in the Army's Basing & Infrastructure Directorate. You will work closely with Senior Civil Servants, Military Personnel as well as DIO and Delivery Partner Colleagues.
This position is advertised at 37 hours per week
Job Description:
As a key member of the Programme Management Office (PMO) you will primarily support the Vehicle Storage and Support Programme (and may provide support to DEO as required), a Cat A £250M+ programme that is delivering modern, sustainable and effective storage and maintenance solutions for the Defence operational land vehicle and equipment fleets held at graduated readiness in two tranches. The programme is being delivered for the Army by the Defence Infrastructure Organisation (DIO) which manages infrastructure for the Ministry of Defence.
The role is varied and wide-ranging and would suit an aspiring project delivery professional with strong attention to detail to work in a PMO Programme controls function, providing the support required from the Programme Director and PMO Lead to drive forward delivery of the programme. This role covers responsibilities across the P3M spectrum but with a focus on governance arrangements and benefits management. The role would offer an opportunity to engage widely across the business at various levels, briefing senior leaders as required. The role offers good scope for development in this area, with opportunities to undertake professional training in line with Directorate objectives as well as develop wider Project Delivery skills as part of a PMO.
As a key delivery resource within the PMO the post holder will be expected to provide advice and guidance across a range of areas including:
* Change Process Governance Lead (Change Integration Working Group [CIWG]) Governance Lead for all Change Cycle activities, including Co-ordinating the programme change control change process
* Governance Support (Programme Board). Support the PMO lead for the termly Programme Board: Scheduling and diary management,Artefact and slide review and preparation (Benefits and Dependencies), maintain the ROD's
* Artefact Management - management of programme related artefacts, ensuring content remains relevant and documents updated in a timely manner
* Lead:
o Benefits Coordination - Coordinate the delivery of the Benefits Management Strategy Tacker, record and lead benefits measurement. Lead on Grade 6 and 1* reviews
o Dependencies - Own and coordinate dependencies management including updating Project Online(POL), analysis and dashboard production to support senior meetings and satisfy audit requirements. Lead monthly reviews and link to the Risk, Issue, Opportunities (RIO) cycle
o Information Management - Lead for programme information management, specifically SharePoint and POL
o Scheduling
* Support:
o Risk Assumptions, Issues, Opportunities (RAIDO) Coordination - Support RAIDO activities and governance within the programme
o Learning from Experience (LFE) Management - Capturing and disseminating programme and project LFE
o Stakeholder Engagement & Comms and Secretariat/Parliamentary - Coordinate as necessary alongside the directorate lead
o Reporting Support - Support line management in all reporting activities
o Assurance Review Coordination - Support line management in the coordination of all independent review activity
o Approvals artefact coordination - Support the Programme Director and Requirements Manager for the presentation and accessibility of Lines of Evidence required for outline business case/ full business case/ review note
* Supporting ad-hoc PMO tasks as required
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Army civil servants include:
* 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service
* Highly competitive pension scheme
* Personal and professional development of skills
* Alternative working patterns for many roles
* Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle
* Enhanced parental and adoption leave
* 6 days special leave per year which can be used for volunteering activities
* Learning and Development
* Free parking
* Access to on-site gym
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights
We are looking for a candidate who can demonstrate the following:
Essential Criteria
* Demonstrate understanding of project, programme and/or portfolio management P3M
* Experience of coordinating and cohering documentation to a high standard showing good attention to detail
* A proactive self-starter who takes responsibility for own tasks
* Has strong organisational skills to manage competing priorities and demands effectively
* Has the ability to establish and develop relationships with internal and external stakeholders
* Is confident, resilient in decision making and able to provide appropriate challenge
* Experienced with and proficient in with the suite of O365 tools
Desirable Criteria
* Experience working in an P3M environment, ideally a PMO
* Experience of change management within a project, programme and/or portfolio management (P3M) context
* Relevant P3M qualifications (e.g. APM PMQ, MSP, MoR etc)
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At application you will be asked to provide a Personal Statement of no more than 500 words demonstrating your suitability for the role against the person specification. You will also be assessed against the following behaviours -
* Communicating and Influencing
* Delivering at Pace
* Managing a Quality Service
Applications will be sifted using all elements listed above, but in the event of a high number of applications, a sift will be conducted on the lead behaviour only: Delivering at Pace.
At interview you will be assessed against the following -
Behaviours:
* Changing and Improving
* Delivering at Pace
* Managing a Quality Service
Technical:
Taken from the Project Delivery Capability Framework (PDCF): Project Delivery Capability Framework - GOV.UK
* 11: Governance Arrangements
* 12: Frameworks and Methodologies
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed but these will be held in person at Army Headquarters, Andover. We endeavour to keep to these time frames, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. #J-18808-Ljbffr